Event License Coordinator

2 weeks ago

New York, New York, United States Javits Center Full time

About the Javits Center:

The Javits Center stands as the premier convention venue in the United States, renowned for hosting a multitude of significant conventions, trade exhibitions, and special events. This bustling hub has been instrumental in generating substantial economic impact for New York City and the surrounding areas, supporting a myriad of employment opportunities.

Position Overview:

The Contract Coordinator within the Sales Department plays a crucial role in the management of event licenses for the Javits Center. This position oversees the entire license lifecycle, collaborating closely with the Legal Department to create licenses, coordinating with the Sales Department for production, and ensuring accurate documentation of rental income through the accounting process.

Compensation:

The compensation for this role is set at $30.77 per hour, with the final pay rate determined by the candidate's relevant experience and skills.

Key Responsibilities:

  • Collaborate with the Sales Department to ensure accurate space bookings, including proposal reviews, contracting, and invoicing within the Javits' CRM system, Momentus.
  • Generate rental contracts and invoices utilizing Momentus, while managing the invoicing process to guarantee timely payments.
  • Conduct extensive data entry into Momentus and Jake for event and billing services.
  • Prepare and modify license and amendment agreements for all events, ensuring inclusion of advertising provisions.
  • Record pre and post-event statistics for comprehensive reporting.
  • Execute additional duties as assigned to support departmental objectives.

Qualifications:

  • Experience with contracts and agreements in the events or hospitality sector is advantageous.
  • Proficiency in using event booking systems or CRM databases at a basic or intermediate level.
  • Strong collaborative skills, with the ability to work effectively with others to achieve common goals.
  • Excellent verbal and written communication skills.
  • High proficiency in Microsoft Office Suite.
  • Demonstrated ability to prioritize tasks and manage multiple responsibilities efficiently.

The Javits Center is committed to fostering an inclusive workplace and prohibits any form of discrimination in employment practices. We are an equal opportunity employer dedicated to providing reasonable accommodations for candidates and employees as needed.

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