Front Office Coordinator

1 week ago

San Clemente, California, United States Eastridge Workforce Solutions Full time

Eastridge Workforce Solutions is a leading provider of workforce management solutions, committed to connecting skilled professionals with meaningful career opportunities. We are seeking a Front Office Coordinator for a company dedicated to developing new products for the ophthalmic market.

Key Responsibilities:

  • Provide front desk coverage, ensuring a professional and welcoming atmosphere for guests and clients.
  • Direct visitors to the appropriate person and office, utilizing excellent communication and interpersonal skills.
  • Answer, screen, and forward incoming phone calls, ensuring timely and accurate responses.
  • Maintain a tidy and organized reception area, with all necessary stationery and materials readily available.
  • Provide basic and accurate information in-person and via phone/email, demonstrating a high level of professionalism and courtesy.
  • Receive, sort, and distribute daily mail and deliveries, ensuring prompt and efficient processing.
  • Maintain office security by following safety procedures and controlling access via the reception desk, monitoring the logbook and issuing visitor badges as needed.
  • Order front office supplies and maintain inventory of stock, ensuring a well-stocked and efficient workspace.
  • Update calendars and schedule meetings, utilizing effective time-management and organizational skills.
  • Arrange travel and accommodations, and prepare vouchers, demonstrating a high level of attention to detail and customer service.
  • Keep updated records of office expenses and costs, ensuring accurate and timely financial reporting.
  • Perform other clerical receptionist duties, such as filing, photocopying, transcribing, and faxing, as needed.

Requirements:

  • Proven work experience as a Receptionist, Front Office Representative, or similar role.
  • Proficiency in Microsoft Office Suite, with a strong understanding of office software and equipment.
  • Hands-on experience with office equipment, such as fax machines and printers.
  • Professional attitude and appearance, with excellent written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise, with a customer service attitude and a commitment to excellence.
  • Excellent organizational skills, with the ability to multitask and prioritize tasks effectively.
  • High school degree; additional certification in Office Management is a plus.

Benefits: Eastridge Workforce Solutions offers a range of benefits to our temporary employees, including access to our online platform and opportunities for professional growth and development. Please visit our website to learn more about the benefits available to Eastridge employees.

Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants.

Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

#IPRO

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