Financial Operations Specialist

2 weeks ago

Prineville, United States Hodge Western Corp Full time
Job Overview

COMPANY BACKGROUND:

Hodge Western Corp has been a leader in the construction sector for over two decades, transitioning from heavy civil projects to advanced, technology-oriented underground utility construction. Our operations span three key divisions: Renewable Energy, Horizontal Directional Drilling (HDD), and Rock Trenching, allowing us to undertake projects across various regions in the United States. We are dedicated to enhancing our specialized techniques for complex utility construction, providing our partners with notable advantages in safety and efficiency compared to conventional methods.

POSITION SUMMARY:

We are in search of a meticulous and proactive Financial Operations Specialist to become an integral part of our finance team within the construction sector. This multifaceted role is essential for upholding precise financial documentation, overseeing invoicing and payments, and ensuring seamless financial processes. The ideal candidate will possess experience in both accounts receivable and accounts payable, along with a solid grasp of the financial intricacies associated with the construction industry.

PRIMARY RESPONSIBILITIES:

Accounts Receivable Duties:

  • Invoice Management: Accurately input invoices for clients as provided by project managers, adhering to contract stipulations and project milestones.
  • Payment Monitoring: Track accounts receivable aging reports and proactively follow up on overdue invoices with project managers and clients to guarantee timely payments.
  • Client Interaction: Engage with project managers and clients regarding payment concerns, discrepancies, and account inquiries.
  • Account Reconciliation: Ensure accounts receivable records align with customer accounts and address any discrepancies.
  • Reporting: Generate and present reports on accounts receivable status, cash flow forecasts, and outstanding balances.

Accounts Payable Duties:

  • Invoice Processing: Receive, review, and process vendor invoices promptly, securing necessary approvals prior to payment.
  • Payment Execution: Process approved payments to vendors, ensuring accuracy and adherence to company policies.
  • Credit Card Reconciliation: Weekly reconciliation of credit card receipts to statements, addressing discrepancies as needed.
  • Vendor Relations: Foster relationships with vendors and manage inquiries related to payments and statements.
  • Account Reconciliation: Align accounts payable records with vendor statements and resolve any inconsistencies.
  • Reporting: Prepare and deliver reports on accounts payable status, outstanding obligations, and cash flow projections.
  • 1099 Management: Handle processing and maintenance of 1099 forms.
  • Additional Duties: Perform other responsibilities as assigned.

QUALIFICATIONS:

  • Education: An Associate's degree in Accounting, Finance, or a related field is preferred.
  • Experience: A minimum of 2-3 years in accounts receivable and accounts payable roles, ideally within the construction industry.
  • Technical Proficiency: Familiarity with accounting software (e.g., QuickBooks, Sage, Foundation) and Microsoft Office Suite (Excel, Word, Outlook).
  • Industry Knowledge: Understanding of financial processes specific to the construction sector, including progress billing and project-based accounting.
  • Attention to Detail: Strong analytical capabilities and meticulous attention to detail to ensure accuracy in financial records.
  • Communication Skills: Excellent written and verbal communication skills for effective interaction with clients, vendors, and team members.
  • Organizational Skills: Ability to efficiently manage multiple tasks and thrive in a fast-paced environment.

COMPENSATION AND BENEFITS:

  • Annual Salary: $55,000-70,000 based on experience.
  • Medical Insurance: 100% company-paid medical coverage for you and your family.
  • PTO: Four weeks of annual paid time off; 40 hours of annual sick leave.
  • Retirement Plan: Simple IRA with a 3% employer match.
  • Performance Bonuses: Potential for bonuses based on performance.

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