Legal Support Specialist I

2 weeks ago


Prineville, Oregon, United States Crook County Full time

Overview:


The Crook County District Attorney's Office serves the State of Oregon in prosecuting both adult and juvenile criminal matters, as well as overseeing child support enforcement within the Circuit Court.

The mission of the Crook County District Attorney's Office is to pursue justice, enhance community safety, and uphold legal standards.

We diligently and impartially strive to fulfill this mission with integrity, fairness, and honor, fostering public trust in the criminal justice system while serving our community.


Under the direct supervision of the Office Manager, this role entails specialized legal assistant responsibilities for the Crook County District Attorney's Office, encompassing a variety of tasks associated with general office support in a legal environment.

This position involves a range of experienced legal support duties, technical tasks, and administrative functions.

Key Responsibilities:


The intent of this job description is to provide a representative summary of the primary duties and responsibilities performed by employees in this role.

It is not intended to serve as a comprehensive list of all tasks performed by all employees in this classification; specific position assignments will vary based on the operational needs of the Crook County District Attorney's Office.

This job description does not constitute an employment agreement and is subject to change at any time by the employer.

Execute legal administrative tasks within the scope of authority, adhering to DA Office and County policies and legal requirements; job responsibilities may vary according to work assignment and training.

Must possess the ability to establish and maintain effective working relationships with colleagues, supervisors, court personnel, law enforcement, and the public.

Review legal documents for accuracy and completeness, monitor deadlines and processing requirements.

Assist attorneys with trial preparation, coordinate interviews, hearings, meetings, and manage attorneys' calendars, notifying clients, law enforcement officers, legal experts, and witnesses as necessary.

Process, review, and maintain case files, supporting documentation, legal documents, correspondence, while ensuring confidentiality.
Provide clerical and administrative support to attorneys as requested.
Draft and create legal documents; maintain and update case files and electronic databases.

Receive and send information to and from other agencies and jurisdictions; review, sort, and distribute mail, phone calls, and other correspondence, accommodating walk-in clients.

Manage petty cash on a weekly basis, including all online transactions, making deposits, and reconciling the cash box.

Utilize specialized software, draft and create letters, memoranda, and legal documents under the guidance of attorneys, the Office Manager, or as directed by the Child Support Enforcement Agent.


Index and electronically file correspondence, pleadings, discovery materials, notes, memoranda, reports, and other documents according to a prescribed system for restitution, probation, and child support matters.

Assist attorneys with all aspects of case preparation, including trial and court hearing preparations. Organize exhibits, files, and other supporting documents, coordinate trial logistics, and assist attorneys in the courtroom.

Perform a wide range of paralegal tasks including document preparation, maintaining accurate and detailed records, verifying information accuracy, researching discrepancies, and recording information.

Carry out other duties as business needs dictate.

Skills, Knowledge, and Abilities:

Knowledge of:
County policies and procedures
DA Office policies, procedures, organization, and operations
Relevant statutes, policies and procedures, and specialized software applications.
Basic legal system and law enforcement agency procedures and terminology.
Principles of record keeping, case files, and records management.
Basic laws and regulations governing the release of information and confidentiality.

Skills:
Coordinating and performing a variety of technical legal support functions
Operating a personal computer utilizing standard and specialized business software programs along with Microsoft Office products.
Reading legal documents and extracting relevant information.
Learning to draft, prepare, file and distribute various types of legal documents
Dealing tactfully and courteously with individuals seeking information about DA Office functions and activities.
Effectively managing hostile, angry, and emotional customers

Establishing and maintaining cooperative working relationships with colleagues, attorneys, law enforcement agencies, and other participants in the criminal justice process.

Communicating effectively both verbally and in writing.

Ability to:


Collaborate, communicate effectively, organize and prioritize tasks to meet deadlines, work under direct supervision, and apply common sense to execute detailed written or oral instructions.


Promote the goals and priorities of the DA Office, act with honesty, and uphold the ethical standards of the District Attorney's Office, including respecting the confidential nature of information and records.

Ability and skill to contribute to a positive work environment

Work Environment:
Work is conducted in a standard office setting. This is primarily a sedentary role; however, some filing, lifting, and carrying may be required. This role routinely utilizes standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Position Type and Expected Hours of Work:

This is a full-time position in the office. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Required Education and Experience

High School diploma or equivalent.
One (1) year of office clerical support and computer experience; OR any satisfactory combination of experience and training that demonstrates the knowledge and abilities to perform the above-described duties
Possession or ability to obtain a valid Oregon driver's license within 30 days of hire date.
Law Enforcement Data System (LEDS) and CJIS certification from the State of Oregon within six months of hire.
Must have Notary Certification or be able to complete within 90 days of employment

Additional Eligibility Requirements:
Able to complete a thorough employment and/or criminal history check and drug screen.

Final candidates will be required to provide official proof of college degree and certified transcripts (not required for all positions).


AAP/EEO Statement:

This position is 'at-will', and either Crook County or the employee may terminate the relationship at any time with or without cause.

Crook County is an equal opportunity employer

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