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Office Coordinator

2 months ago

Honolulu, Hawaii, United States Isei Consulting, LLC Full time
Job Overview

Salary: Dependent on Experience

Position Summary: The Executive Administrative Specialist plays a crucial role in ensuring the seamless functioning of Isei Consulting, LLC. This position encompasses a variety of clerical and administrative responsibilities that support our dedication to delivering high-quality service within the healthcare consulting sector.

Supervisory Duties:

  • Supervises and guides the activities of clerical staff at Isei Consulting, LLC.
  • Offers mentorship and training support to new clerical team members, ensuring alignment with company standards and procedures.

Key Responsibilities:

  • Handles telephone communications, efficiently screening and redirecting calls as necessary.
  • Greets and assists visitors and clients, providing directions that embody the values of Isei Consulting, LLC.
  • Maintains organized filing systems specific to Isei Consulting, LLC, ensuring quick access to important documents.
  • Retrieves and supplies information as requested, utilizing records, emails, minutes, or other relevant documents, and prepares detailed written summaries when required.
  • Addresses and resolves administrative inquiries, enhancing the efficiency and quality of internal communications.
  • Coordinates and schedules essential activities, including travel, meetings, and appointments for the management team.
  • Prepares agendas and schedules for meetings held at Isei Consulting, LLC.
  • Records and distributes minutes or other important documents following meetings.
  • Monitors office supplies to ensure availability and organizes maintenance for office equipment.
  • Maintains a clear system for tracking expenses and manages petty cash as needed.
  • Assists with additional tasks as assigned by management.

Essential Skills and Qualifications:

  • Exceptional verbal and written communication skills, reflecting Isei Consulting, LLC's commitment to effective communication.
  • Strong interpersonal abilities combined with a talent for customer service.
  • Proficient in Microsoft Office Suite or similar software applications.
  • Excellent organizational skills with a strong attention to detail.
  • Comprehensive understanding of clerical processes, including recordkeeping and filing, particularly in the healthcare consulting field.
  • Self-motivated and capable of working independently, demonstrating Isei Consulting, LLC's values of autonomy and accountability.

Experience Requirements:

  • A minimum of an Associate degree is required; candidates with a Bachelor's degree in a related field are preferred.
  • One to three years of experience in an administrative role is required, with preference given to those with experience in healthcare or consulting environments.

Physical Requirements:

  • Ability to sit for extended periods while working at a desk and using a computer.
  • Occasional lifting of items weighing up to 15 pounds.