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Event Production Coordinator

2 months ago

Oakland, California, United States ASM Global Full time
Position Title: Event Production Coordinator

Classification: Non-Exempt/Hourly

Company Overview:

ASM Global is a premier leader in the management of public venues, currently seeking a dedicated Event Production Coordinator.

This role will report directly to the Events Director.

Role Overview:

The Event Production Coordinator is tasked with supporting event managers in the execution of event production and logistics from the commencement of the event (load-in) to its conclusion (load-out).

Act as the facility's representative to promoters and clients.

Assist in managing all aspects of events, which primarily include concerts, community and corporate gatherings, family shows, and sporting events.


Key Responsibilities:
  • Collaborate with event managers to grasp the expectations for a successful event.
  • Serve as the facility's point of contact for promoters and clients.
  • Implement event requirements as directed by event managers or client requests.
  • Work alongside union crew members and contractors to ensure compliance with ASM Global standards and safety regulations.
  • Assist security in managing credentials and guest access.
  • Facilitate communication and organization across departments.
  • Maintain a comprehensive filing system for all event-related documents.
  • Support the department with various projects and special tasks.

Qualifications:

To excel in this role, candidates must demonstrate the ability to perform essential duties effectively. The qualifications outlined below represent the knowledge, skills, and abilities required:


Education and Experience:
  • High School Diploma or GED.
  • Prior experience in concerts, community and corporate events, family shows, and sporting events.
  • Experience in event setup, audio, video, lighting, and rigging.
  • Ability to work independently and collaboratively within a team.
  • Passion for event management and operations.
  • Proficiency in MS Office Suite (Outlook, Word, Excel); willingness to learn AutoCAD and other necessary systems.
  • Availability to work evenings, weekends, and holidays as required.

Knowledge and Skills:
  • Ability to foster strong relationships and work effectively within a team.
  • Deliver exceptional customer service to clients, guests, contractors, and visitors.
  • Read and interpret documents, manuals, floor plans, and safety regulations.
  • Demonstrate knowledge of event setup, breakdown, and requisition processes.
  • Exhibit excellent organizational skills and attention to detail.
  • Work independently while exercising sound judgment and initiative.
  • Perform effectively under pressure and manage multiple projects in a fast-paced environment.
  • Maintain professional relationships with clients, employees, and patrons.
  • Adhere to all policies, procedures, and safety protocols established by ASM Global.
  • Adapt to changing situations as they arise.
  • Lead by example and follow established standards set by ASM Global leadership.
  • Proactive problem solver with strong communication skills.

Additional Qualifications:

Possess any necessary licenses, certifications, or training required by local, state, or national authorities for equipment operation within the facility.

Be prepared to work extended and irregular hours, including nights, weekends, and holidays as needed.

Physical Requirements:

The physical demands of this position include:

  • Extensive movement and walking throughout the facility.
  • Standing for prolonged periods during events.
  • Kneeling, stooping, reaching, crawling, and climbing.
  • Ability to lift and/or move up to 50-80 pounds for short durations.
  • Performing tasks requiring repetitive hand-eye coordination.
  • Maintaining balance and good manual dexterity.
  • Working in various indoor and outdoor environments.
  • Exposure to adverse conditions such as weather and loud noises.
  • Occasional entry into areas with fumes, airborne particles, and hazardous materials, necessitating the use of PPE.

Computer Skills:

Basic computer knowledge and proficiency in operating Windows, Word, Excel, Outlook, and other standard office equipment are essential.


Work Hours:

Flexibility to work irregular hours, including nights, weekends, and holidays, in addition to standard business hours is required. Travel is minimal.


Note:

The responsibilities outlined above may be subject to change due to reasonable accommodations or other factors. This document does not imply that these are the only duties to be performed by the employee in this position.

ASM Global is an Equal Opportunity/Affirmative Action employer, encouraging applications from Women, Minorities, Individuals with Disabilities, and protected Veterans.