Community & Events Coordinator

4 weeks ago

Oakland, California, United States Blue Shield Of California Full time

Meetings and Events Coordinator Role

The Meetings and Events Coordinator will report to the Manager, Meetings and Events but supports the entire Enterprise Meetings & Events department.

In this role, you will focus on event coordination and serve as the glue for the meetings and events team by ensuring key players across the organization understand all relevant information related to production timelines, logistics, and content.

The success of this highly visible position relies on strong communication skills, organizational skills, time management, relationship development, and a proven track record of balancing multiple projects at once.

We are looking for leaders that are energized by creative and critical thinking, building and sustaining high-performing teams, getting results the right way, and fostering continuous learning.

Key Responsibilities:

  • Manage tasks supporting event logistics such as reserving meeting space and scheduling IT and AV support
  • Coordinate of supplies, catering, setup, shipping, clean up, and event volunteers
  • Support project leads in tracking project performance, meeting and event timelines, costs within Excel and our project management tool (Monday)
  • Manage enterprise-wide event calendar in and events shared email account within Outlook, ensuring timely responses
  • Provide general event team administrative support as needed
  • Create and maintain event documentation, including (but not limited to) process documents, surveys, and timelines
  • Support in the creation and management of written and visual event content deliverables that inspire and align employees around our mission (i.e. Event Invitations, internal websites)
  • Communicate with third parties/vendors, executive assistants, and C-suite executives, in support of meetings and events
  • Manage event holds on executive's calendars
  • Manage takeaways from team meetings: clearly define and document next steps, assignments, and timelines to drive towards task completion
  • Play an event production support role leading up to and at in-person enterprise events and department meetings
  • Collect, analyze, and input data from post-event key performance indicators (KPIs)

Requirements:

  • Strong administrative, time management, and problem-solving skills: attention to detail, ability to work under pressure, execute with minimal guidance, and manage time within a consistently shifting workflow
  • Ability to work well with differing levels of leadership and staff
  • Proficiency in MS Office toolset (Outlook, Word, Excel, and PowerPoint)
  • Com, WebEx, and Microsoft Teams platforms preferred
  • Writing/editing experience preferred

About Blue Shield of California

Blue Shield of California's mission is to ensure all Californians have access to high-quality health care at a sustainably affordable price.

We are transforming health care in a way that genuinely serves our nonprofit mission by lowering costs, improving quality, and enhancing the member and physician experience.

To fulfill our mission, we must ensure a diverse, equitable, and inclusive environment where all employees can be their authentic selves and fully contribute to meet the needs of the multifaceted communities we serve.

Our continued commitment to diversity, equity, and inclusion upholds our values and advances our goal of creating a healthcare system that is worthy of our family and friends while addressing health disparities, promoting social justice, and integrating health equity through our products, business practices, and presence as a corporate citizen.

Blue Shield has received awards and recognition for being a certified Fortune 100 Best Companies to Work, Military Friendly Employer, People Companies that Care, a Leading Disability Employer, and one of California's top companies in volunteering and giving.

We strive to make a positive change across our industry and communities.

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