Assistant Chief Financial Officer

2 weeks ago

Jacksonville, Florida, United States Jacksonville Housing Authority Full time

The Jacksonville Housing Authority is committed to being an equal opportunity/affirmative action employer. Our policy ensures that all individuals receive equal employment opportunities in all aspects of our personnel policies, programs, practices, operations, and working conditions. We make recruitment, hiring, training, compensation, promotion, retention, and disciplinary decisions without regard to race, color, religion, creed, national origin, sex, sexual orientation, age, disability, genetic information, veteran status, or any other protected class status applicable under local, State of Florida, or federal law.

POSITION

Job Title: Assistant Chief Financial Officer of Finance & Accounting

FLSA Classification: Exempt

EEO Classification: Officials-Administrators

Salary/Pay Grade: $90,750.00 – $

Reports to: Chief Financial Officer

JOB DESCRIPTION

Job Summary

The Assistant Director of Finance and Accounting is responsible for administering, advising, managing, and coordinating the daily financial and accounting operations, including general ledger, accounts payable, fixed assets, payroll, and reporting for the Agency. This role necessitates a strong understanding of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards. The position supports the CFO and President & CEO in achieving the Agency's financial objectives. Under the general supervision of the CFO, this role manages accounting personnel and performs a comprehensive range of accounting, technical review, financial reporting, and administrative responsibilities. This position also acts as an alternate liaison between the Agency and various stakeholders. The responsibilities outlined below are illustrative of the diverse tasks that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or logically associated with this role. Responsibilities may include other work-related tasks as assigned.

Essential Job Functions

A. Oversee various functions of the Authority and provide guidance to meet organizational goals:

  • Conduct interviews with potential program participants to determine eligibility based on program criteria, and lead the preparation of accurate and timely financial statements, compiling and analyzing financial data to assist executive management in making informed business decisions.
  • Evaluate and suggest improvements to internal controls, ensuring adherence to directives, policies, and procedures.
  • Provide assistance and support to various functional areas in problem-solving and establishing milestones.
  • Manage and execute month-end accounting closings.
  • Prepare and review monthly and annual financial statements, comparing budget to actuals for all entities.
  • Identify critical success factors and establish metrics for measurement.
  • Set performance standards for subordinates, conduct performance evaluations, and engage in discussions with employees.
  • Interview potential employees and make hiring recommendations.
  • Assist in presenting financial reports to management and Board commissioners, addressing analytical inquiries regarding the financial data provided.
  • Act as CFO in the absence of the CFO.
B. Participate in assessing needs and establishing goals and plans for the Agency:
  • Assist the CFO in developing and maintaining the 5-year strategic plan.
  • Support the CFO in preparing the annual needs statement.
  • Prepare or oversee the preparation of the Agency's annual budget.
  • Stay informed about public housing matters, developments, and opportunities by reviewing HUD regulations, laws, ordinances, and publications, and by attending professional conferences, training, and meetings.
  • Develop and implement strategies to achieve both short-term and long-term objectives.
  • Assist in the annual external audit and REAC FDS submission.
  • Perform other duties as assigned or required.
MINIMUM QUALIFICATIONS

Education and Experience

A Bachelor's degree in accounting, finance, business administration, or a closely related field, along with ten (10) years of progressively responsible experience in public accounting, which includes a minimum of ten (10) years of supervisory experience, planning, and fiscal responsibility, and proficiency in using computers for record maintenance, or an equivalent combination of education and experience. Ten (10) years of progressive responsibility in leading a property management company or division with a focus on affordable housing; demonstrated ability to manage staff; expertise with local, state, and federal housing regulations; strong knowledge and experience in Section 8, FHA Multifamily, Public Housing, and Low Income Housing Tax Credit; established relationships with HUD and affordable housing providers; a solid understanding of accounting requirements; and working knowledge of MS Office and YARDI Voyager property management software is preferred.

Required Knowledge, Skills, and Abilities
  • Knowledge of HUD and other federal, state, and local policies, procedures, and regulations related to the operation of a public housing authority.
  • Knowledge of management and supervision principles and practices.
  • Knowledge of budgeting principles and budget administration.
  • Knowledge of report preparation techniques.
  • Knowledge of accounting and finance principles and practices.
  • Demonstrated interpersonal and customer service skills.
  • Strong written and oral communication skills.
  • Proficient in data analysis.
  • Skilled in developing policies and procedures to meet organizational goals.
  • Skilled in preparing and presenting ideas and information in both formal and informal settings.
  • Ability to plan, organize, and assign routine work and special projects to meet organizational objectives.
  • Ability to build effective working relationships with employees, officials, and the public.
  • Ability to compile or direct the compilation of data and prepare reports.
  • Ability to analyze reports and data and formulate recommendations.
  • Ability to manage multiple priorities and demands to accomplish tasks in accordance with established requirements.
  • Ability to anticipate potential issues and needs to develop and initiate appropriate corrective actions.
  • Ability to effectively initiate and manage work projects.
  • Ability to communicate effectively, both orally and in writing, with groups and individuals.
  • Ability to delegate duties and assignments to achieve objectives.
  • Ability to evaluate the performance of subordinates, correct deficiencies, and effectively assign personnel.
  • Proficient knowledge and experience with accounting software applications.
Core Competencies

Strategic Leadership: Demonstrates knowledge of technical accounting duties involving the maintenance and reporting of financial accounting data; possesses a high level of business acumen, including the ability to balance program delivery against budget realities; comprehensive knowledge of strategic planning and project management concepts, methods, techniques, and practices; and the ability to remain current in developments and trends in the area of assignment.

Initiate and Build Relationships: Embraces and celebrates diversity within the team. Fosters a culture that supports open communication and provides time for employees and residents. Demonstrates empathy and understanding to build connections with individuals. Trusts and provides honest, timely feedback. Manages mobile technology effectively.

Operational Excellence: Adopts principles and tools to create sustainable improvements across all assigned departments within the agency. Cultivates an environment that is focused on residents and employees to achieve long-term sustainable growth for the agency. Ensures that appropriate tools are applied to the right processes.

Management Skills: Establishes strong working relationships at all levels within the agency. Effectively prioritizes tasks for self and assigned team. Understands the needs of various stakeholders and communicates with them appropriately. Facilitates collaboration to solve problems. Develops and implements innovative ideas.

Execution and Results: Defines specific and measurable objectives. Identifies key performance indicators. Maintains focus on results rather than processes. Utilizes available resources to solve problems and achieve desired outcomes.

Adaptable/Flexible Skills: Willingness to work additional hours as needed and manage pressing deadlines while remaining task-oriented. Proactively seeks new assignments upon completion of current tasks and is challenged by full workloads. Demonstrates flexibility in managing multiple tasks simultaneously while handling various responsibilities.

Physical Demands:

Work is primarily sedentary. No special physical demands are required. The work involves normal risks or discomforts associated with an office environment. The work area is typically adequately lighted, heated, and ventilated. Must be able to sit in an office environment and lift up to 15 lbs.

Other: Must possess a valid driver's license and be insurable by Jacksonville Housing.

Position Reports to

Chief Financial Officer

Leadership Accountability

Yes

Supervisory Accountability

Yes

Organizational Accountability

Yes

Financial Accountability

Yes

Customer Accountability

Interfaces with customers internally and externally.

We anticipate hiring at the minimum of the respective pay grade per contractual obligations.

We are an EOE & DFWP. A successful applicant will be required to pass a background check including but not limited to employment history, criminal record, and driving record, and may be subject to a pre-employment drug screening.

Section 3 and Veteran candidates preferred.

This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all the job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.

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