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Administrative Assistant for Land Stewardship

2 months ago

Portland, Oregon, United States City of Portland Full time

About the Position

The City of Portland is seeking a highly skilled and detail-oriented Administrative Assistant to support the Land Stewardship Division within the Parks and Recreation department. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of the division's initiatives and programs.

Key Responsibilities

  • Manage and analyze community feedback using software, including triaging responses, collaborating with internal teams, and ensuring timely and effective communication with the public.
  • Provide project support for the Park Maintenance Review Project, including overseeing logistics, scheduling, training, and day-of execution, as well as developing templates and entering data to complete reports.
  • Coordinate with portable vendors and internal staff to assist with portable ordering, installment, maintenance, and placement feedback.
  • Manage spreadsheet data to inform portable operations, such as installation, maintenance, and placement, and communicate relevant information and feedback across multiple workgroups and portable vendors.

About the Bureau

The City of Portland's Parks and Recreation department is committed to creating inclusive public spaces and building strong relationships with the community to ensure that all residents feel safe and welcome. The Land Stewardship Division is responsible for the maintenance and management of developed parks, natural areas, community gardens, and trails.

Requirements

  • Experience using technology tools for data management, including creating, editing, and analyzing geographic data.
  • Ability to manage and analyze community feedback using software, including triaging responses, collaborating with internal teams, and ensuring timely and effective communication with the public.
  • Knowledge of organizational tools and strategies.
  • Experience coordinating and supporting project logistics, from planning and scheduling to execution, including effective collaboration with internal teams and external vendors or partners.
  • Ability to perform administrative tasks with a high level of accuracy and attention to detail, including developing report templates, data entry, and maintaining comprehensive records and documentation.

What We Offer

The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers. This includes health care, retirement, sick leave, and family medical leave. We are an equal opportunity employer and encourage applications from candidates with diverse backgrounds and experiences.