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Office Coordinator
2 months ago
Position Summary: The Office Coordinator will deliver comprehensive reception and administrative assistance to facilitate the smooth operation of enBio Corp's services.
Key Responsibilities:
• Manage phone reception and client support tasks during business hours (8:00 AM to 4:30 PM, Monday to Friday).
• Provide administrative assistance, which includes data entry, report updates, invoicing, filing, and HR and Payroll processing, while maintaining and organizing company information as needed.
• Acquire proficiency in supporting each primary departmental function: Purchasing, Field Operations, and Accounting.
• Prepare and assist in gathering data for monthly, quarterly, and annual reports as required.
• Undertake additional duties relevant to the role as assigned by the company from time to time.
Candidate Qualifications: The ideal candidate will possess exceptional organizational abilities, be self-driven, resourceful, detail-oriented, and exhibit a positive and energetic demeanor. A collaborative spirit is essential, along with excellent writing, editing, data entry, and proofreading capabilities. Strong communication and interpersonal skills, along with the ability to prioritize and manage multiple projects, are crucial. Proficiency in Microsoft Office and a quick adaptability to new software programs are required. The candidate should demonstrate the necessary administrative and technical skills, experience, and competence to contribute effectively to the company's operations and ensure timely delivery of assigned tasks and quality services with minimal supervision. The ideal candidate will:
• Exhibit well-developed communication skills.
• Be results-oriented and client-focused.
• Provide examples of previous independent and team-based work initiatives.
• Be capable of exercising a significant degree of delegated responsibility.
• Possess strong organizational and technical skills relevant to the role, with the ability to problem-solve, pay attention to detail, and deliver high-quality work within tight deadlines.
Education and Experience Requirements:
• An Associate's Degree is required; a Bachelor's Degree is preferred.
• High computer literacy is essential, including proficiency in Microsoft applications such as word processing, spreadsheets, file management, email, and internet usage.
• A minimum of 2-4 years of relevant experience in an administrative or office environment is required.
• Strong numeracy skills with knowledge in the preparation and maintenance of accurate financial records.
Preferred Skills and Experience:
• Familiarity with QuickBooks accounting software.
• Experience with online tools, including Customer Relationship Management (CRM) systems, online scheduling, and document management through cloud storage solutions.
