Payroll/Accounts Payable Specialist
1 day ago
We are seeking a highly organized and detail-oriented Payroll/Accounts Payable Clerk to join our team in a skilled nursing facility (SNF) setting. This role primarily focuses on accurate payroll processing for a diverse healthcare workforce, while also managing accounts payable functions.
The ideal candidate will have healthcare or relevant experience possess a strong understanding of payroll and AP processes specific to this industry.
Key Responsibilities- Collect and verify employees' time sheets for a variety of healthcare staff, including CNAs, RNs, LVNs, and administrative employees.
- Input and process payroll data using payroll software, calculating wages, taxes, deductions, and overtime in compliance with federal and state healthcare regulations.
- Ensure payroll accuracy, addressing wage withholding orders and healthcare-specific pay structures.
- Investigate and resolve any payroll discrepancies or employee inquiries about pay.
- Manage wage garnishments, benefits deductions, and PTO, sick leave, and holiday pay adjustments.
- Process vendor invoices and payments for facility supplies, medical equipment, and services, ensuring timely payments.
- Reconcile AP discrepancies and maintain organized financial records for audits.
- Collaborate with the nursing home's administrative and clinical teams to ensure all necessary services and supplies are paid on time.
- Verify, code, and enter invoices into the financial system, maintaining accurate records of all AP activities.
- Reconcile vendor statements, resolving any discrepancies promptly.
- Assist with month-end closing tasks related to accounts payable.
- Collaborate with the HR department for employee-related expenses and payroll adjustments.
- Utilize HRIS systems like Ceridian or Workday for payroll-related inquiries and updates.
- Perform data entry tasks efficiently and accurately, utilizing 10-key typing skills.
- Support the finance team with various accounting-related tasks as needed.
- Strong proficiency with payroll/accounting software, ideally in a healthcare or long-term care setting.
- Knowledge of healthcare payroll practices, wage withholding orders, and relevant tax regulations.
- Accurate data entry skills with a keen attention to detail, particularly in processing payroll for 24/7 healthcare operations.
- Excellent communication skills to address payroll and AP inquiries from employees and vendors.
- Ability to work independently and multitask in a fast-paced, deadline-driven environment.
- Strong problem-solving and decision-making skills, with a commitment to maintaining confidentiality and privacy of employee records.
- Experience with corporate accounting, financial software systems like ADP, and Microsoft Office Suite (especially Excel) is a plus.
- Familiarity with human resources processes and payroll-related laws is beneficial but not required.
- 401(k)
- Dental insurance
- Free parking
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
- 8 hour shift
- Day shift
- Monday to Friday
- Accounting: 4 years (Required)
- Payroll management: 3 years (Required)
- Accounts payable: 3 years (Required)
- Santa Monica, CA 90403 (Required)
WellTech Partners has over 30 years experience in healthcare recruitment and staffing and over 10 years in international recruitment.
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