Payroll/Accounts Payable Specialist

1 day ago


Santa Monica, California, United States WELLTECH PARTNERS Full time
Job Overview

We are seeking a highly organized and detail-oriented Payroll/Accounts Payable Clerk to join our team in a skilled nursing facility (SNF) setting. This role primarily focuses on accurate payroll processing for a diverse healthcare workforce, while also managing accounts payable functions.

The ideal candidate will have healthcare or relevant experience possess a strong understanding of payroll and AP processes specific to this industry.

Key Responsibilities
  • Collect and verify employees' time sheets for a variety of healthcare staff, including CNAs, RNs, LVNs, and administrative employees.
  • Input and process payroll data using payroll software, calculating wages, taxes, deductions, and overtime in compliance with federal and state healthcare regulations.
  • Ensure payroll accuracy, addressing wage withholding orders and healthcare-specific pay structures.
  • Investigate and resolve any payroll discrepancies or employee inquiries about pay.
  • Manage wage garnishments, benefits deductions, and PTO, sick leave, and holiday pay adjustments.
Accounts Payable Support
  • Process vendor invoices and payments for facility supplies, medical equipment, and services, ensuring timely payments.
  • Reconcile AP discrepancies and maintain organized financial records for audits.
  • Collaborate with the nursing home's administrative and clinical teams to ensure all necessary services and supplies are paid on time.
  • Verify, code, and enter invoices into the financial system, maintaining accurate records of all AP activities.
  • Reconcile vendor statements, resolving any discrepancies promptly.
  • Assist with month-end closing tasks related to accounts payable.
Additional Responsibilities
  • Collaborate with the HR department for employee-related expenses and payroll adjustments.
  • Utilize HRIS systems like Ceridian or Workday for payroll-related inquiries and updates.
  • Perform data entry tasks efficiently and accurately, utilizing 10-key typing skills.
  • Support the finance team with various accounting-related tasks as needed.
Requirements
  • Strong proficiency with payroll/accounting software, ideally in a healthcare or long-term care setting.
  • Knowledge of healthcare payroll practices, wage withholding orders, and relevant tax regulations.
  • Accurate data entry skills with a keen attention to detail, particularly in processing payroll for 24/7 healthcare operations.
  • Excellent communication skills to address payroll and AP inquiries from employees and vendors.
  • Ability to work independently and multitask in a fast-paced, deadline-driven environment.
  • Strong problem-solving and decision-making skills, with a commitment to maintaining confidentiality and privacy of employee records.
  • Experience with corporate accounting, financial software systems like ADP, and Microsoft Office Suite (especially Excel) is a plus.
  • Familiarity with human resources processes and payroll-related laws is beneficial but not required.
Benefits
  • 401(k)
  • Dental insurance
  • Free parking
  • Health insurance
  • Life insurance
  • Paid sick time
  • Paid time off
  • Vision insurance
Work Environment
  • 8 hour shift
  • Day shift
  • Monday to Friday
Experience
  • Accounting: 4 years (Required)
  • Payroll management: 3 years (Required)
  • Accounts payable: 3 years (Required)
Location
  • Santa Monica, CA 90403 (Required)

WellTech Partners has over 30 years experience in healthcare recruitment and staffing and over 10 years in international recruitment.



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