Senior Administrative Coordinator, Department of Medicine

23 hours ago


Étreux, Hauts-de-France, United States Boston University Full time

Boston University seeks a highly skilled and organized Senior Administrative Coordinator to provide executive-level support to the Chief of the Division of Medicine. The successful candidate will have 5-8 years of experience in an administrative role and a Bachelor's Degree. Key responsibilities include managing travel arrangements, coordinating schedules and meetings, and providing administrative support for department-wide initiatives and events. This position also involves assisting with new hire efforts, maintaining faculty files, and tracking new hires and terminations. Additionally, the Senior Administrative Coordinator will manage special projects as assigned based on department needs.

Job Summary

The Senior Administrative Coordinator plays a critical role in ensuring the smooth operation of the Department of Medicine at Boston University. As the primary point of contact for senior administrators, this individual is responsible for managing complex calendars, coordinating meetings, and providing high-level administrative support. The ideal candidate will possess excellent communication skills, be highly organized, and demonstrate a strong ability to work independently in a fast-paced environment.

Key Responsibilities
  • Manage travel arrangements for senior administrators
  • Coordinate schedules and meetings for senior administrators
  • Provide administrative support for department-wide initiatives and events
  • Assist with new hire efforts, including reviewing offer letters and overseeing the faculty appointments & promotions process
  • Maintain faculty files with relevant HR documentation
  • Track new hires and terminations for all faculty in the Department of Medicine (DOM)
  • Manage special projects as assigned based on department needs
Requirements

To be considered for this exciting opportunity, candidates must have 5-8 years of experience in an administrative role and a Bachelor's Degree. Excellent communication and organizational skills are essential, as well as the ability to work independently in a fast-paced environment. We are an equal opportunity employer and welcome applications from diverse candidates. An estimated salary range for this position is $65,000 - $80,000 per year, commensurate with experience.



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