Administrative Support Specialist

3 days ago


Tampa, Florida, United States The University of Tampa Full time
Job Summary

The University of Tampa is seeking a highly organized and detail-oriented Staff Assistant to provide administrative support to the Development and University Relations team. This role will assist development officers and alumni relations staff with various tasks, including gift processing, meeting/event preparation, and data entry.

Key Responsibilities
  • Provide front desk support and manage department emails.
  • Manage booking of department conference room and coordinate with Administrative Assistant.
  • Crosstrain with Advancement Services Specialist to serve as a back-up as needed.
  • Assist with meeting/event preparation for DUR team and provide clerical support to development officers and alumni team.
  • Take RSVPs for events and functions, take and forward messages, and assist with data entry and reporting processes.
  • Serve as back-up in managing student workers when Administrative Assistant is out of office.
  • Interface with UT community and public, and contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.
Requirements
  • High School diploma required, some college or professional educational courses preferred.
  • Two (2) years office clerical experience required.
  • Previous experience in an academic setting preferred.
  • Proficient with MS Office (Word, PowerPoint, Excel, Outlook) required.
  • Experience with a CMS (content management system) a plus.
  • Excellent written, oral, interpersonal and customer service skills required.
  • Ability to multi-task; attention to detail and organizational skills needed as well as establish priorities and manage time wisely.
  • Donor database experience preferred. Experience with Raiser's Edge database is an advantage.
  • Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.
  • Willingness to embrace new technologies and innovative organizational practices.
Benefits
  • FREE Tuition
  • Generous paid leave
  • Wellness initiatives
  • 100% Employer-Funded Health Reimbursement Account
  • 100% Employer-Paid Short & Long Term Disability Insurance
  • 100% Employer-Funded Employee Assistance Program
  • Discounted On-Campus Dining Meal Plans
  • FREE On-Campus Parking
  • FREE Access to Campus Amenities (pool, library, campus events and more)
  • Fitness Center
  • Pet Insurance
  • Flexible Spending Accounts
  • And more


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