Construction Project Coordinator

1 week ago

Bellevue, Washington, United States Lake Washington Partners Full time
About Us

Lake Washington Partners is a privately owned commercial real estate company with a rich history dating back over 70 years. Our focus is on large-scale industrial facilities and Class A office space, with a commitment to long-term portfolio investments and development projects across the country.

Job Summary

The Construction Project Administrator plays a critical role in the administrative management of construction projects throughout all phases. This position requires strong planning, organizational, and communication skills, as well as the ability to work effectively with all levels of the organization.

Key Responsibilities
  • Administer and review internal project forms and processes in support of Construction Management and Project Management teams.
  • Process required paperwork and documentation from contractors, sub-contractors, and vendors, including contracts, certificates of insurance, proposals, and lien waivers.
  • Work with the Legal department to finalize and issue project contract documents.
  • Process invoices and payment applications, ensuring proper billing, reconciliation with contracts, and jurisdictional lien waivers are in place.
  • Review closeout packages, project folders, and Yardi for closeout compliance.
  • Maintain and update Construction Department policies, procedures, and forms.
  • Manage and audit internal construction cost accounting and project file management software platforms.
  • Support the needs and requirements of the Company, adhering to accepted project management methods, procedures, and quality objectives.
Requirements
  • Proficiency in Microsoft Office (Outlook, Excel, Word, Project, Teams)
  • Experience with software systems, including Yardi Construction Module and Yardi PayScan
  • Ability to handle frequent schedule, priority, and/or process changes
  • Excellent customer service skills
  • Exceptional written and verbal communication skills
  • Outstanding time management, workload prioritization, and resource planning skills
  • Excellent analytical and problem-solving abilities
  • Dependable attendance and punctuality
  • Ability to keep a positive, supportive attitude towards the Company, job, customers, and co-workers
  • Ability to exemplify company values in all aspects of job performance
  • Ability to take initiative and work both independently and with a team
Education and Experience
  • Associate's Degree in Construction Management, Engineering, Project Management, or equivalent combination of education and construction industry experience
  • Experience in the construction industry preferred
  • Knowledge of construction details and drawings, as well as building operations and systems
  • Experience with construction accounting, including budgeting and reconciliation skills
  • Ability to read and understand construction project contracts
Benefits
  • Comprehensive medical, dental, and vision benefits
  • Financial protection through short/long-term disability, life, AD&D insurance
  • 401(k) plan with company match of $1 for $1 up to 4% of earnings, matched and vested at every pay cycle
  • Paid time off program and paid holidays
  • Paid maternity/paternity leave

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