Research Administrator

5 days ago

Baltimore, Maryland, United States Stanford University Full time
Cancer Clinical Trials Office Research Administrator 3 - Hybrid

The Stanford Cancer Institute (SCI) is one of only 49 National Cancer Institute (NCI)-designated Comprehensive Cancer Centers in the country. As a NCI-designated Comprehensive Cancer Center, the SCI is a dynamic and stimulating place to work, maintaining the highest level of scientific rigor, institutional support, and coordination for the complete range of cancer-related research, including basic, translational, clinical, and population-based science.

The SCI brings together faculty with cancer-relevant expertise from four Schools and over 30 departments throughout the University. The SCI Clinical Trials Office (SCI CTO) is an integral component of the Stanford Cancer Institute, enabling our cancer center to translate research from the laboratory into the clinical setting. Given the SCI's mission, breadth, and depth, it employs ~275 staff members (inclusive of the CTO) in a fast-paced environment with tremendous opportunities for our Clinical Research teams.

Job Summary

The Stanford University NCI Designated Cancer Clinical Trials Office seeks a Research Administrator. This position will report to the Clinical Trials Office (CTO) Director, Business Services & Finance. The Research Administrator is the Institutional representative for sponsored cancer clinical trials and is the primary point of contact for sponsor and University clinical research grant and contract administrators.

Key Responsibilities
  • Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
  • Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
  • Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
  • Manage contract closeout process and audit inquiries; submit final reports and certificates.
  • Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
  • Identify and implement process improvements. Participate in and lead cross-campus projects. Train and advise on issues requiring specific technical expertise.
  • Oversee and review work of other staff. May supervise, train, and mentor other staff.
  • Serve as a resource on subject area to principal investigator staff.
Requirements
  • Bachelor's degree and five years of job-related experience, or combination of education and experience.
  • Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
  • Knowledge and ability to understand, interpret, and communicate university policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
  • Expert in project management, including managing international collaborations and complex multi-sub-award contracts.
  • Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
  • Extreme attention to detail.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.
Certifications & Licenses
  • Cardinal Curriculum I and II must be completed to remain in this position.
  • Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.
Work Standards
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

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