Project Administrator

2 weeks ago

Baltimore, Maryland, United States InsideHigherEd Full time
Job Title: Project Administrator

We are seeking a highly skilled and organized Project Administrator to provide administrative support for our K12, BIRCWH, and other Graduate Training Programs. The successful candidate will be responsible for managing daily operations, coordinating trainee requirements, and supervising staff.

Key Responsibilities:
  • Manage the daily operations of the ICTR CTSA K12, BIRCWH, and other Graduate Training Programs to ensure consistency with overall ICTR, JHU, and funding agency (NIH) policies.
  • Coordinate all trainee requirements and follow trainee progress through entire program, ensuring requirements are met, and assisting in resolving questions and problems.
  • Supervise and attend to staffing issues, including hiring, training, onboarding, personnel actions as required.
  • Implement and manage complex program evaluation requirements to ensure compliance with NCATS policies.
  • Serve as primary point of contact for program communication for trainees and faculty.
  • Manage the planning, implementation, upkeep, and administration of the program's education, training, and career development offerings.
  • Manage program seminars, including scheduling, communications with faculty and trainees, setting up virtual and/or in-person meeting spaces, and ordering meals (when relevant).
  • Play a leadership role in the strategic development and execution of the training programs and new initiatives.
  • Research and coordinate development of new curricular elements.
  • Coordinate and communicate with administrators and/or faculty of other ICTR training programs (e.g., T32 Pre and Post) with regard to cross-program activities (e.g., seminars, retreats).
  • Assist other ICTR Program Administrators with management/oversight of Training Programs (eg., T32 Pre and T32 post programs).
  • Lead administrative meetings to monitor program progress and ensure consistent communication across the Training Programs.
  • Identify opportunities to build programs, update existing resources, and develop new resources.
  • Oversight of K12 program recruitment and selection including award letters and initial onboarding. Maintain SLATE application platform and database for each application cycle.
  • Ensure compliance in all areas related to grant and contract management.
  • Utilize and maintain the trainee database, trainee seminar schedule, and trainee requirements.
  • Assist with NCATS prior approval process and submission.
  • Manage the coordination of the ICTR Introduction to Clinical Research Course.
  • Plan and manage special events including, but not limited to, information sessions, trainee orientations, monthly career development meetings, conferences, seminars, committee meetings etc.
  • Initiate appointment & termination forms.
Requirements:
  • Bachelor's Degree in related discipline.
  • Minimum of five (5) years related project management experience in academic or training program administration.
  • Demonstrated experience with budgeting/finance including sponsored funding management.
  • Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.
Preferred Qualifications:
  • Master's Degree in related field of study.
  • Experience working in higher education, academic medicine, and/or consulting.
  • Project Management Professional (PMP) certification.

  • Administrative Coordinator

    4 weeks ago

    Baltimore, Maryland, United States Automated Health Systems Full time

    Automated Health Systems, a dynamic healthcare company, is seeking a highly skilled administrative professional to join its team. As an Administrative Assistant, you will provide administrative, organizational, and operational support to Project Leadership and other Project staff.Key Responsibilities:Provide exceptional administrative support to Project...

  • IT Project Coordinator

    1 week ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    Job Title: IT Project AdministratorEnterprise Business Solutions (EBS) is seeking an IT Project Administrator to oversee the implementation of complex technology solutions that support the mission of the Johns Hopkins Institutions. The successful candidate will be responsible for planning and executing technology initiatives, facilitating communications...

  • Project Coordinator

    4 weeks ago

    Baltimore, Maryland, United States Allstate Floors of DC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Project Administrator to join our team at Allstate Floors of DC. As a key member of our project management team, you will be responsible for ensuring the smooth execution of projects from start to finish.Key ResponsibilitiesAssist the project manager in planning, coordinating, and executing...

  • Administrative Coordinator

    2 weeks ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    About the RoleWe are seeking a highly skilled Administrative Specialist to join our team at the SNF Agora Institute at Johns Hopkins University. The successful candidate will be responsible for coordinating and overseeing the administrative functions of the Center for Economy and Society (CES) within the SNF Agora Institute.Key ResponsibilitiesPlan and...

  • Administrative Coordinator

    2 weeks ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    Job SummaryWe are seeking a highly skilled Administrative Specialist to join our team at the SNF Agora Institute at Johns Hopkins University. The successful candidate will be responsible for coordinating and overseeing the administrative functions of the Center for Economy and Society (CES) within the SNF Agora Institute.Key ResponsibilitiesPlan and...

  • Administrative Support Specialist

    2 days ago

    Baltimore, Maryland, United States Randstad Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to provide comprehensive support to our Senior Project Manager. The ideal candidate will have a strong background in administration, excellent organizational skills, and the ability to work in a fast-paced environment.Key Responsibilities:Provide administrative support to the Senior Project...

  • Administrative Program Coordinator

    2 days ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    Job SummaryWe are seeking an Administrative Program Coordinator to provide complex project and administrative support to the Center for Indigenous Health. The successful candidate will provide high-level administrative support for the Center, manage high-level projects, and compose and/or prepare documents for content, quality, and style.Key...

  • Director of Administrative Operations

    2 weeks ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    Job SummaryWe are seeking a highly skilled and experienced Director of Administrative Operations to join our team at Johns Hopkins University. The successful candidate will be responsible for providing strategic support for the school's short-term and long-term projects, serving in a leadership capacity on projects as assigned, and overseeing and/or managing...

  • Research Administrator

    5 days ago

    Baltimore, Maryland, United States Stanford University Full time

    Cancer Clinical Trials Office Research Administrator 3 - HybridThe Stanford Cancer Institute (SCI) is one of only 49 National Cancer Institute (NCI)-designated Comprehensive Cancer Centers in the country. As a NCI-designated Comprehensive Cancer Center, the SCI is a dynamic and stimulating place to work, maintaining the highest level of scientific rigor,...

  • Administrative Specialist

    3 weeks ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    Job SummaryWe are seeking a highly skilled and organized Office Manager to join our team at the Department of Physics and Astronomy at Johns Hopkins University. This is a unique opportunity to work in a dynamic and collaborative environment, supporting the Chairman, Faculty, and senior administrative staff through high-level administrative tasks and project...

  • IT Project Manager

    1 week ago

    Baltimore, Maryland, United States GD Resources LLC Full time

    Job Title: IT Project ManagerGD Resources LLC is seeking an experienced IT Project Manager to join our team. As a key member of our Information Technology and Communications Division, you will be responsible for ensuring the successful implementation of complex IT projects.Responsibilities:Coordinate internal resources and third-party vendors to execute...

  • Director of Administrative Operations

    3 weeks ago

    Baltimore, Maryland, United States Johns Hopkins University Full time

    Job SummaryWe are seeking a highly skilled and experienced Director of Administrative Operations to join our team at Johns Hopkins University. This is a key leadership role that will provide strategic support for the school's short-term and long-term projects.Key ResponsibilitiesProvide leadership, mentorship, and guidance to the school's administrators to...

  • Administrative Assistant

    1 week ago

    Baltimore, Maryland, United States PrimeFlight Aviation Services Full time

    About PrimeFlight Aviation ServicesPrimeFlight Aviation Services is a leading provider of commercial services within the aviation industry. We are committed to maintaining a positive working environment and treating all team members with respect. With over 200 locations across the world, we offer opportunities for career progression and a competitive pay...

  • Administrative Assistant

    5 days ago

    Baltimore, Maryland, United States Hogan Lovells US LLP Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Hogan Lovells US LLP. As an Administrative Assistant, you will play a critical role in supporting our attorneys and staff with administrative tasks, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide...

  • Research Administrator

    4 weeks ago

    Baltimore, Maryland, United States Space Telescope Science Institute Full time

    {"h1": "Grants Administrator I at Space Telescope Science Institute", "p": "We are seeking a highly motivated and detail-oriented Grants Administrator I to join our team at the Space Telescope Science Institute (STScI). As a key member of our Grants Administration team, you will play a crucial role in supporting the mission of the Hubble Space Telescope...

  • IT Project Director

    2 weeks ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    Job SummaryWe are seeking an experienced Associate Director, IT Projects to join our team in Advancement Services. The successful candidate will lead one or more IT-related projects within the constraints of scope, quality, time, and cost to deliver specified requirements and meet customer satisfaction.Key ResponsibilitiesLead projects to meet customer...

  • Project Architect/Project Manager

    2 weeks ago

    Baltimore, Maryland, United States Hord Coplan Macht Full time

    About Our SearchWe are seeking a highly skilled Project Architect/Project Manager to join our Healthcare Market Sector team in Baltimore. This individual will possess excellent communication, design, graphic, and visualization skills, as well as the ability to manage, organize, and coordinate with design and technical project teams throughout the design...

  • IT Project Manager

    2 days ago

    Baltimore, Maryland, United States GD Resources LLC Full time

    IT Project Manager Job DescriptionGD Resources LLC is seeking an experienced IT Project Manager to lead key client projects. The successful candidate will be responsible for ensuring the overall success of project implementation, including the full project management life cycle and software development life cycle for highly complex, large-scale, strategic IT...

  • Deputy Chief of Administration

    4 weeks ago

    Baltimore, Maryland, United States City of Baltimore Full time

    About the PositionThe City of Baltimore is seeking a highly skilled and experienced professional to serve as the Deputy Chief of Administration for the Fleet Management Division. This key leadership role will play a critical part in the success of the division, overseeing administrative strategy, large-scale projects, and key performance indicators.Key...

  • Administrative Coordinator

    3 weeks ago

    Baltimore, Maryland, United States MedStar Health Full time

    {"title": "Administrative Assistant", "description": "Job SummaryWe are seeking an experienced Administrative Assistant to join our team at MedStar Health. The successful candidate will provide diversified administrative support to our department, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to our...