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Front Desk Coordinator

2 months ago

Pittsburgh, Pennsylvania, United States Fresh Form Draft Full time
Job Description

We are seeking a highly organized and friendly Front Desk Receptionist to join our team at Fresh Form Draft. As the first point of contact for clients, vendors, and visitors, the Receptionist plays a crucial role in creating a positive and welcoming atmosphere.

Key Responsibilities
  • Front Desk Operations: Manage the reception area by greeting visitors, answering incoming calls, and directing inquiries to the appropriate person or department.
  • Visitor Management: Welcome guests, provide them with visitor badges, and notify employees of their arrival promptly.
  • Administrative Support: Assist with various administrative tasks, including sorting and distributing mail, scheduling appointments, and maintaining office supplies inventory.
  • Communication: Serve as a liaison between internal teams, clients, and external stakeholders by relaying messages and ensuring timely communication.
  • Facilities Management: Monitor and maintain the cleanliness and organization of the reception area and conference rooms.
  • Event Support: Provide support during company events, including registration assistance, directing attendees, and coordinating logistics as needed.
Requirements
  • Education: High school diploma or equivalent required.
  • Communication Skills: Excellent communication skills, both verbal and written, with a professional and friendly demeanor.
  • Organizational Skills: Strong organizational skills and the ability to multitask in a fast-paced environment.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
  • Confidentiality: Ability to maintain confidentiality and exercise discretion with sensitive information.
  • Teamwork: Positive attitude, team player, and willingness to adapt to changing priorities.
Benefits
  • Competitive Salary: Competitive salary commensurate with experience.
  • Health Insurance: Health, dental, and vision insurance coverage.
  • Retirement Plan: Retirement savings plan with employer matching.
  • Paid Time Off: Paid time off and holidays.
  • Professional Development: Professional development opportunities.
  • Company Culture: Vibrant company culture with opportunities for growth and advancement.