Administrative Coordinator

1 week ago

New York, New York, United States Solomon Page Full time

Overview:

Our client, a leading advisory group in the media and marketing sector, is currently seeking a temporary Administrative Coordinator to support their operations. This role requires a proactive individual who can thrive under pressure and manage complex schedules effectively.

Key Responsibilities:

  • Facilitate high-volume scheduling and logistics for meetings, ensuring optimal coordination across various time zones and participants.
  • Oversee daily calendar management for both in-person and virtual engagements.
  • Assist in the preparation of research and materials prior to meetings.
  • Maintain and organize contacts, databases, and correspondence.
  • Coordinate travel arrangements, including itinerary preparation and bookings.
  • Prepare and submit expense reports for financial approval.
  • Engage with internal teams and external partners at all levels.
  • Provide additional support for team initiatives and special projects as required.

Qualifications:

  • A minimum of 3 years of experience in an administrative role, preferably within the media, marketing, or entertainment sectors.
  • A Bachelor's degree is highly preferred.
  • Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
  • Familiarity with platforms such as Zoom, Slack, Box, Salesforce, Concur, and Workday.
  • Exceptional communication skills, both verbal and written.
  • Demonstrated ability to maintain confidentiality and exercise discretion.
  • Strong organizational skills with meticulous attention to detail.
  • Ability to manage multiple tasks and projects simultaneously while meeting deadlines.
  • Proven problem-solving skills and accountability.

If you possess the required qualifications and are interested in this opportunity, we encourage you to consider this role.

About Solomon Page:

Founded in 1990, Solomon Page specializes in staffing and executive search solutions across diverse industries. Our success is rooted in a commitment to building long-term relationships based on trust and delivering exceptional results.

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