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Administrative Coordinator

1 month ago

Fort Lauderdale, Florida, United States Five Star Fort Lauderdale Llc Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Five Star Fort Lauderdale LLC. The successful candidate will provide administrative support to our management team, ensuring the smooth operation of our office.

Key Responsibilities
  1. Respond to phone calls, take accurate messages, and direct calls to management in a professional manner.
  2. Process and distribute mail to all employees, ensuring timely and efficient communication.
  3. Compose, prepare, and proofread correspondence, emails, and reports on our computer system, maintaining confidentiality when required.
  4. Design and implement forms using our software applications, updating them as needed.
  5. Develop and maintain proper response letters for various incoming correspondence.
  6. Organize and maintain files in a secure and accessible manner, including closing and scanning files.
  7. Provide administrative support and assistance as needed or requested.
  8. Report inventory levels to our Office Manager and order office supplies and equipment as directed.
  9. Operate standard office equipment efficiently, including our multi-line telephone, computer, photocopy machine, fax/scan to email, and calculator.
Requirements

The ideal candidate will possess excellent communication and organizational skills, with the ability to work independently and as part of a team. A high school diploma or equivalent is required, with prior experience in an administrative role preferred.