Executive Support Specialist

1 week ago

Bethesda, Maryland, United States Trilagen Full time
Job Overview

Trilagen is seeking a highly organized and proactive Executive Assistant to support our executive team. In this critical role, you will be responsible for managing the day-to-day operations and administrative tasks to ensure the smooth functioning of our leadership activities.

Your responsibilities will encompass scheduling meetings, coordinating travel arrangements, preparing reports, and acting as a point of contact for internal and external stakeholders. The ideal candidate will possess exceptional organizational skills, attention to detail, and excellent communication abilities.

Key Responsibilities
  • Manage and maintain executive calendars, scheduling appointments and meetings as required.
  • Coordinate travel arrangements, including flights, accommodations, and itineraries.
  • Prepare and distribute meeting agendas, minutes, and follow-up reports to ensure action items are tracked and addressed.
  • Assist in the preparation of presentations and reports for executive meetings.
  • Act as a liaison between executives and other staff, maintaining effective communication and ensuring alignment on priorities.
  • Handle sensitive information with discretion and maintain confidentiality.
  • Manage special projects and initiatives as assigned, ensuring timely completion and tracking progress.
Requirements
  • Bachelor's degree in Business Administration or a related field preferred.
  • A minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
  • Excellent organizational skills and the ability to manage multiple priorities effectively.
  • Strong communication skills, both written and verbal.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and comfortable with learning new software.
  • Ability to maintain a high level of professionalism and confidentiality.
  • Strong problem-solving skills and attention to detail.
  • Proactive in anticipating the needs of executives and taking initiative to support them.
Benefits
  • 401K
  • Health Insurance
  • Dental Insurance
  • Paid Time Off
  • Paid Sick Leave

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