Executive Support Specialist

1 week ago

Bethesda, Maryland, United States XcelHR Full time
Job SummaryWe are seeking a highly skilled and organized Executive Personal Assistant to provide exceptional support to our Managing Director and other key members of the organization. The ideal candidate will have a proven track record of managing complex schedules, coordinating travel arrangements, and providing administrative support in a fast-paced environment.Key Responsibilities
  • Coordinate the Managing Director's and Executive Team's calendars, ensuring seamless travel arrangements and efficient use of time.
  • Make travel arrangements, including flights, hotels, transportation, and dining, while considering logistics, cost, and quality.
  • Research and select vendors/services to optimize logistics, cost, and quality.
  • Schedule appointments and reserve meeting spaces, ensuring effective communication between departments and vendors.
  • Prepare reports, presentations, and other materials for the Managing Director, demonstrating exceptional writing and communication skills.
  • Complete special projects and initiatives as directed by the Managing Director, meeting deadlines and achieving objectives.
  • Provide administrative and organizational support to other executives, as needed, and take on additional responsibilities as assigned.
Requirements
  • 5+ years of experience in a professional administrative role supporting executive-level leaders.
  • Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Exceptional verbal and written communication skills, with a professional and polished demeanor.
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Advance Microsoft Excel experience, highly preferred.
  • Proven ability to exercise sound judgment and make independent decisions when necessary.
  • A proactive and adaptable approach, with a keen eye for detail and a commitment to excellence.
  • A team player, able to build strong working relationships with colleagues and external partners.

XcelHR is an Equal Opportunity Employer. We are committed to upholding our core values of Integrity, Passion, Respect, Honor, Excellence, Ownership, and Enthusiasm.

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