Executive Support Specialist

3 weeks ago


Bethesda, Maryland, United States N4 Solutions, LLC Full time

Executive Support Specialist

N4 Solutions, LLC is seeking an Executive Support Specialist to provide high-level executive support to the National Institute of Health's Office of Research on Women's Health Director.

This position is contingent upon passing a government suitability test.

Key Responsibilities:

  • Provide executive expertise needed to coordinate, improve, and oversee the overall functioning of the office.
  • Deliver high-level executive support to up to three leadership members, including the Director of ORWH.
  • Manage and maintain calendars for senior-level staff members and prepare daily briefing books as needed.
  • Independently establish appointment priorities, exercising the rescheduling and declining of invitations based on importance.

Additional Responsibilities:

  • Schedule and maintain an accurate tracking system of all activities for the ORWH Director, including upcoming events and speaking engagements.
  • Generate agenda, record minutes, follow-up on action items for senior leadership meetings.
  • Serve as a back-up to other program support assistants and maintain MS Teams site as needed.
  • Schedule and coordinate weekly, bi-weekly, and monthly appointments, meetings, and luncheons, and conference calls for assigned leadership team members, including making travel arrangements when needed.

Requirements:

  • Associate's degree paired with five years of experience.
  • Experience with MS Office, SharePoint, and Webex.
  • Certified Administrative Assistant or Certified Administrative Professional.
  • U.S. Citizenship.

N4 Solutions Equal Employment Opportunity Policy:

N4 Solutions hires and promotes individuals solely on the basis of their qualifications and achievements for the job to be filled.



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