Executive Support Specialist
3 weeks ago
Executive Support Specialist
N4 Solutions, LLC is seeking an Executive Support Specialist to provide high-level executive support to the National Institute of Health's Office of Research on Women's Health Director.
This position is contingent upon passing a government suitability test.
Key Responsibilities:
- Provide executive expertise needed to coordinate, improve, and oversee the overall functioning of the office.
- Deliver high-level executive support to up to three leadership members, including the Director of ORWH.
- Manage and maintain calendars for senior-level staff members and prepare daily briefing books as needed.
- Independently establish appointment priorities, exercising the rescheduling and declining of invitations based on importance.
Additional Responsibilities:
- Schedule and maintain an accurate tracking system of all activities for the ORWH Director, including upcoming events and speaking engagements.
- Generate agenda, record minutes, follow-up on action items for senior leadership meetings.
- Serve as a back-up to other program support assistants and maintain MS Teams site as needed.
- Schedule and coordinate weekly, bi-weekly, and monthly appointments, meetings, and luncheons, and conference calls for assigned leadership team members, including making travel arrangements when needed.
Requirements:
- Associate's degree paired with five years of experience.
- Experience with MS Office, SharePoint, and Webex.
- Certified Administrative Assistant or Certified Administrative Professional.
- U.S. Citizenship.
N4 Solutions Equal Employment Opportunity Policy:
N4 Solutions hires and promotes individuals solely on the basis of their qualifications and achievements for the job to be filled.
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