Healthcare Records and Supply Management Specialist

2 weeks ago


Fort Worth, Texas, United States LongTerm Healthcare Facility Full time

Long-Term Healthcare Facility - Position Overview

This role is essential for overseeing the management of resident health documentation and supply procurement within the facility, ensuring compliance with relevant federal and state regulations. The position also entails the strategic ordering of supplies while maintaining budgetary constraints.

Required Qualifications:

  • High school diploma or equivalent
  • Minimum of 2 years in an administrative role is preferred
  • At least 2 years of experience in central supply management is preferred
  • Experience in a long-term care environment for a minimum of 2 years is preferred
  • Familiarity with medical terminology, anatomy, physiology, and coding is preferred

Key Responsibilities:

  • Oversee the organization and management of the medical records department
  • Safeguard resident health information to ensure confidentiality and compliance

Primary Tasks:

  • Retrieve and deliver resident medical records as needed
  • Accurately file documentation into resident charts
  • Collect, assemble, verify, and file resident charts
  • Correct and complete any incomplete records prior to filing
  • Extract necessary information for insurance and other entities
  • Manage the pick-up and delivery of medical records
  • Respond to inquiries regarding medical records and prepare necessary correspondence
  • Maintain and organize both active and inactive records
  • Assist in completing sections of death certificates
  • Keep logs and manage request forms efficiently


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