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Reception and Office Coordinator

2 months ago

Portland, Oregon, United States DSC USA LLC Full time
Benefits:
  • 401(k)
  • 401(k) matching
  • Performance-based bonuses
  • Competitive salary
  • Dental insurance
  • Employee discounts
  • Health insurance
  • Opportunities for career growth
  • Paid time off
  • Parental leave
  • Training and development programs
  • Vision insurance
  • Wellness resources
Position Overview:

Become a vital part of our team at DSC USA LLC as an Office Assistant. In this role, you will play a key part in creating a welcoming environment for our guests, ensuring that our office is always inviting and prepared for visitors. Your responsibilities will include light administrative duties and maintaining the aesthetic appeal of our workspace. We seek an individual with outstanding organizational abilities, a sharp eye for detail, and a genuine commitment to upholding our workspace standards.

About DSC USA LLC:

At DSC, we specialize in providing innovative foam materials to the footwear industry, driving the future of footwear advancements for esteemed brands globally. Our focus is on engineering cutting-edge foam solutions that enhance consumer experiences and elevate every step.

With a global presence, we proudly collaborate with sales and innovation partners across various regions, ensuring excellence in quality and timely delivery through our partnerships with state-of-the-art manufacturing facilities.

Our commitment to core values—integrity, positivity, humble confidence, and a relentless pursuit of innovation—distinguishes us in the industry. We take pride in developing products that not only enhance athletic performance but also set new benchmarks in the market. If you are passionate about joining a team that dreams big and innovates continuously, DSC is the right place for you.

Daily Responsibilities:
  • Professionally manage incoming communications, directing calls and emails to the appropriate personnel with efficiency and courtesy.
  • Maintain a clean and organized office environment, ensuring a welcoming atmosphere throughout the day.
  • Oversee office supplies, managing inventory and replenishing stock as necessary to support daily operations.
  • Coordinate with suppliers to ensure timely delivery of goods and services, negotiating contracts when required.
  • Establish and maintain effective filing systems for easy access to essential documents and information.
  • Assist in scheduling meetings and appointments, managing calendars to enhance productivity.
  • Collaborate with team members to support various administrative tasks and projects as needed.
  • Exhibit strong attention to detail and organizational skills to ensure smooth office operations.
Ideal Candidate Attributes:
  • Exceptional Communication Skills: Ability to convey information clearly and professionally, both verbally and in writing.
  • Welcoming Attitude: Friendly and approachable demeanor, fostering a positive first impression for visitors and callers.
  • Strong Organizational Skills: Capacity to multitask, prioritize responsibilities, and maintain an orderly workspace.
  • Attention to Detail: Meticulous in managing appointments, messages, and administrative tasks.
  • Professionalism: Maintaining a polished appearance and handling confidential information with integrity.
  • Adaptability: Flexibility to navigate unexpected situations and changing priorities in a dynamic office setting.
  • Problem-Solving Skills: Resourceful in addressing issues related to scheduling, visitor inquiries, or office logistics.
  • Technical Proficiency: Comfortable with office technology and software applications to perform tasks efficiently.
  • Empathy and Patience: Ability to understand and remain composed in challenging situations.
  • Team-Oriented: Willingness to collaborate with colleagues and contribute to a positive office culture.
Qualifications:
  • Experience: 1-3 years in a relevant administrative role.
  • Technical Skills: Proficient in Gmail and Google Sheets.
  • Education: High school diploma or equivalent.