Financial Operations Supervisor

2 weeks ago


West Berlin, New Jersey, United States Eastern Solar Glass, LLC Full time

About Eastern Solar Glass:

With over four decades of experience, Eastern Solar Glass is a progressive and innovative window film enterprise committed to providing our clients with effective solutions for energy efficiency, safety, privacy, and wildlife protection.

Our mission is to mitigate the energy challenges facing our planet while safeguarding our homes, assets, and environment.

We are seeking a detail-oriented and organized individual to contribute to our office's productivity and efficiency.


Position Overview:

This role entails managing the daily administrative functions of the office, ensuring seamless operations and efficiency.

The ideal candidate will possess strong organizational and communication abilities, capable of juggling multiple responsibilities and priorities.

Core Responsibilities:

Financial Management:
Generate and send invoices to clients with precision and punctuality. Monitor and oversee accounts receivable, ensuring prompt payment collection. Address any discrepancies or issues related to billing and payments. Maintain comprehensive records of all invoicing activities. Manage incoming and outgoing communications, including phone calls and emails. Support the contract review process, including certified payroll and necessary documentation. Assist in the preparation of reports and presentations. Provide general administrative assistance to the team as required.

Operational Oversight:
Aid in the management of daily operational tasks to guarantee effective business functions. Collaborate with various departments to enhance processes and optimize workflow. Formulate and enforce operational policies and procedures. Ensure adherence to company standards and industry regulations.

Administrative Assistance:
Deliver administrative support to the management team. Organize and coordinate meetings, and prepare and distribute internal communications and reports. Maintain organized and accurate records and documentation.

Qualifications:
Demonstrated experience in an Office Manager, Administrative Assistant, or related position. Exceptional organizational and time management capabilities. Strong written and verbal communication skills. Proficiency in MS Office (Word, Excel, Outlook), Adobe, and office management software. Ability to manage multiple tasks and prioritize effectively. Attention to detail and problem-solving aptitude. A high school diploma, with additional qualifications as an Office Administrator or Secretary being advantageous.

Benefits:
Competitive salary, health insurance, paid time off, and opportunities for professional development.

Employment Type:

Full Time
Bonus/Commission:
No

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