Finance Operations Supervisor

2 weeks ago


West Berlin, New Jersey, United States Eastern Solar Glass, LLC Full time

About Eastern Solar Glass:

Eastern Solar Glass is a well-established and innovative window film enterprise committed to providing our clients with effective solutions for energy efficiency, safety, privacy, and wildlife conservation.

Our mission is to reduce the environmental impact of energy consumption while safeguarding our communities, assets, and the planet.

We are seeking a detail-oriented and organized individual to enhance our office operations and contribute to a productive work environment.


Position Overview:

This role is essential for managing the daily administrative functions of the office, ensuring that operations run smoothly and efficiently. The ideal candidate will possess strong organizational and communication skills, capable of juggling multiple responsibilities and priorities.



Core Responsibilities:

Financial Management:
- Accurately prepare and send invoices to clients in a timely manner.
- Monitor accounts receivable and ensure prompt payment collection.
- Address any issues or discrepancies related to invoicing and payments.
- Maintain comprehensive records of all financial transactions.
- Manage incoming and outgoing communications, including correspondence and documentation.
- Assist with contract evaluations, certified payroll, AIA forms, and other necessary paperwork.
- Support the team with report generation and presentation preparation.

Operational Oversight:
- Aid in the administration of daily operational tasks to guarantee efficient business functions.
- Collaborate with various departments to enhance processes and workflow.
- Formulate and enforce operational policies and procedures.
- Ensure adherence to company standards and industry regulations.

Administrative Assistance:
- Provide support to the management team with administrative tasks.
- Organize and coordinate meetings and internal communications.
- Maintain systematic and accurate records and filing systems.

Required Qualifications:
- Demonstrated experience in office management, administrative support, or a related field.
- Exceptional organizational and time management abilities.
- Strong written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe, and office management tools.
- Capability to multitask and prioritize effectively.
- Keen attention to detail and problem-solving aptitude.
- High school diploma; additional qualifications in office administration or secretarial studies are advantageous.

Benefits Offered:
- Competitive salary package
- Health insurance coverage
- Paid time off
- Opportunities for professional growth and development

Employment Status:

Full-Time Position:
No commission or bonus structure.

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