Office Administrator

4 weeks ago

SaintBrieuc, Bretagne, United States HR Full time
Job Title: Office Administrator

Company Description

HR.COACH is seeking a highly organized and detail-oriented Office Administrator to support the administrative function of a religious-based non-profit in the Falls Church, VA area. This role will serve as a vital link between the member congregation and the communities they serve.

Key Responsibilities:
  • Communicate upcoming events to members and staff using the church website, social media, and email.
  • Prepare the weekly church newsletter in partnership with the Senior Minister and electronically distribute to church membership.
  • Ensure the church website contains current information and coordinate or complete efforts to update the website with events, music, and video, program updates, and seasonal offering opportunities.
Church Administration:
  • Provide administrative support to the Senior Minister and the Bookkeeper.
  • Answer phones, greet guests, and relay messages in a timely manner.
  • Process daily mail and monitor and respond to the church's administrative email account.
  • Maintain church calendars reflecting church activities and building use commitments.
  • Prepare bulletin materials for Sundays, church holidays, weddings, and funerals.
  • Generate, prepare, and send hard-copy mass mailings as needed.
  • Collect hourly timesheets and submit them for processing.
  • Compile and distribute materials for board and other meetings.
  • Maintain an updated membership database, including creation of a printed directory.
  • Record contributions in ServantKeeper membership and donation database.
  • Maintain a current and organized filing system and a clean office space.
  • Scan invoices and send to bookkeeper for processing; print checks; mail payments.
  • Generate and mail hard-copy contribution statements to members three times per year.
Facilities Support:
  • Provide service support for the church facility by coordinating with the Senior Minister, Custodian, and Facilities Chair, proactively responding to facilities issues or concerns shared by members, renters, or staff, and serving as the main point of contact for all facilities repairs and inspections.
  • Manage requests for use of church facilities by screening all facilities requests and presenting them to the Senior Minister and Facilities Chair, ensuring that paperwork is completed for outside groups using the facility, and preparing renters for a successful rental experience by informing them of FCCFC's rules and regulations for the use of space.
Qualifications:
  • Excellent written and grammatical skills.
  • Ability to frame messages and prepare both online and hard-copy communications and distribute to members.
  • Working knowledge of Microsoft Office Suite, including Microsoft Word and PowerPoint.
  • Experience with making website updates within a content management system.
  • Experience with customer or member retention systems and/or ability to learn and use church membership and donation management software.
  • Comfortable dealing with requests for support from community members in need.
  • Ability to work with volunteers of all ages.

Must be able to pass a routine background check. All your information will be kept confidential according to EEO guidelines.

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