Administrative Support Specialist
4 weeks ago
About National Healthcare Solutions, Inc.
Job DescriptionThe Front Office Administrator plays a pivotal role in representing our company's image and ensuring a seamless experience for visitors, employees, and guests. This position requires a highly organized and detail-oriented individual who can multitask with ease.
Key Responsibilities- Oversee daily operations, including managing office logistics and coordinating with vendors.
- Ensure new hires have the necessary equipment, business cards, and office badges.
- Manage relationships with the building property management office and landlord.
- Coordinate repair and maintenance for office equipment.
- Administer the phone platform, programming VOIP phones for new hires.
- Book and manage conference rooms for business meetings.
- Order and maintain office supplies.
- Liaison with visitors to coordinate logistics for hotel rooms and transportation.
- Collect and distribute mail from the corporate office mailbox.
- Coordinate the assembly, packaging, and shipping of outgoing packages.
- Manage interactions with external vendors, including catering companies and equipment service providers.
- Supervise the distribution of supplies for break rooms, private spaces, and meeting spaces.
- Designated as the company Fire Marshall, ensuring first responders are contacted for in-office emergencies.
- Monitor and manage secure doors to allow entry for all visitors.
- Manage and distribute incoming shipments for onsite executives.
- 8-10 years' experience in a highly visible and cross-functional role.
- Ability to interface with multiple levels of the organization, vendors, and clients.
- Maintain a professional and calm demeanor in a high-paced environment.
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