Administrative Support Specialist

4 weeks ago


Dallas, Texas, United States ONE Elite Staffing Full time
Job Description

As a key member of our team at ONE Elite Staffing, we are seeking a highly skilled and experienced Administrative Support Specialist to provide exceptional support to our Assistant City Manager or department director.

Key Responsibilities:

  • Provide direct management support to an executive, involving high initiative and varied problem-solving.
  • Communicate effectively with all levels within the organization and with outside agencies, executives, consultants, vendors, and citizens.
  • Generate correspondence for executive signature to department heads, external governmental bodies, and concerned citizens.
  • Respond to citizen requests, handle various inquiries, provide interpretation of policy, and conduct follow-up on service problems to ensure quality services.
  • Conduct research into varied concerns and topics, including data gathering, evaluating, and summarizing findings to assist the executive.
  • Plan, coordinate resources, organize, and schedule to meet upcoming event and project deadlines, often assuming a leadership role on special projects.
  • Perform various writing tasks, such as preparing reports, drafting policy and procedures, composing executive summaries, designing data formats, and developing presentations to facilitate information exchange.

Requirements:

  • Bachelor's degree PLUS 2 years of administrative and secretarial experience involving creating/editing letters, reports, handling appointment schedules, making travel arrangements, correspondence, and/or report writing.
  • An Associate degree PLUS 4 years of the required experience will meet the education and experience requirements.

Fundamental Skills, Knowledge, and Abilities Required:

  • Knowledge of public administration and governmental environments.
  • Ability to plan, organize, and coordinate resources.
  • Ability to communicate effectively both orally and in writing.
  • Ability to conduct research, analyze data, and compile reports.
  • Ability to establish and maintain an effective working relationship with all levels of management, city officials, vendors, other government agencies, other employees, and the general public.


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