Office Operations Coordinator

4 days ago


Blue Island, Illinois, United States Pop-Up Talent Full time
Job Title: Office Operations Administrator

Job Summary:

The Office Operations Administrator is a key member of our team at Pop-Up Talent, responsible for overseeing the day-to-day office functions, including phone calls, supply ordering, and scheduling time off requests. This role will work closely with the General Manager to provide Accounts Payable, Payroll, and Employee HR Information System support, as well as various General Bookkeeping activities.

Key Responsibilities:

  • Process payroll on a bi-weekly basis
  • Prepare vendor and subcontractor payments for review by the General Manager
  • Update and organize all employee internal recordkeeping documentation
  • Select and maintain an online Human Resources Information System (HRIS)
  • Develop and execute recruiting plans for employees and sub-contractors
  • Plan and host Subcontractor recruiting fairs
  • Prepare HR documents, including offer letters and disciplinary notices
  • Organize and maintain personnel files
  • Coordinate the on-call schedule
  • Conduct onboarding and training
  • Develop training modules for onboarding of Company personnel
  • Communicate with external partners, including Alacrity, Paylocity, and Benefit Carriers

Requirements:

  • Bachelor's degree or a minimum of 5 years of work experience in General Office Management and Recruiting systems
  • MS Office
  • Experience in construction/restoration work is a plus, but not required

Working Conditions:

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Physical Demands:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various customers and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.



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