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Construction Office Coordinator

2 months ago

Blue Island, Illinois, United States Triumph Construction Full time
Job Summary

We are seeking a highly organized and detail-oriented Construction Office Coordinator to join our team at Triumph Construction. As a key member of our administrative staff, you will play a crucial role in supporting the daily operations of our construction office.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to project managers, supervisors, and office staff as needed.
    • Assist with data entry, document management, and record-keeping.
  • Office Operations
    • Manage and maintain project files, job-related documents, and office records.
    • Organize and coordinate office supplies, equipment, and maintenance requests.
  • Communication and Coordination
    • Assist in the coordination of communications between the office and job sites.
    • Prepare and process documentation, such as work orders, change orders, and subcontractor agreements.
  • Project Support
    • Assist project managers with administrative tasks, including scheduling meetings and preparing reports.
    • Track and follow up on permits, inspections, and regulatory compliance documentation.
  • Payroll and Benefits
    • Assist with payroll, timesheets, and expense reports for construction staff as needed.
    • Help ensure compliance with company policies and safety regulations.
Requirements and Qualifications
  • Education and Experience
    • High school diploma or equivalent; additional office or administrative training is a plus.
    • Previous experience in a clerical or administrative role, especially in the construction industry, is preferred.
  • Skills and Abilities
    • Strong organizational skills with an ability to manage and prioritize multiple tasks.
    • Excellent attention to detail and accuracy when handling paperwork and records.
    • Proficiency with office equipment, including computers, copiers, fax machines, and scanners.
    • Competency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with construction-related software (e.g., Procore, Sage) is a plus.
    • Good communication and interpersonal skills, able to work effectively with office staff and construction teams.
    • Ability to handle confidential and sensitive information with discretion.
    • Strong time-management skills and the ability to meet deadlines.
Working Conditions
  • Primarily office-based but may occasionally visit construction sites to assist with project documentation or meet with site staff.
  • Standard office hours with occasional overtime during busy project phases.
Benefits
  • Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
  • Opportunities for career growth and professional development.
  • A collaborative work environment with a focus on teamwork, safety, and innovation.