Administrative Specialist

3 days ago

Chantilly, Virginia, United States General Dynamics Information Technology Full time
Job Title: Administrative Specialist

Discover a career that is challenging, impactful, and mission-critical. As an Administrative Specialist, you will play a critical role in supporting the mission of our organization.

Key Responsibilities:
  • Provide administrative support services to assist in meeting the mission requirements of customers throughout the organization.
  • Manage the workflow of continuously changing priorities, schedules, and action items for senior leadership.
  • Independently schedule/reschedule meetings and ensure that all parties involved are updated.
  • Keep senior leadership informed of daily activities and pending actions that may arise.
  • Perform standard administrative duties, including answering telephone calls, receiving visitors, typing, proofreading, and editing memoranda.
  • Manage the calendars, including the Division conference room, Leave/Training calendar, and interview room calendars.
  • Serve as a focal point for administrative processes and databases.
  • Maintain the SharePoint site for Adjudication Board by coordinating the Final Decision Template with the Expert Adjudicators and recording case decisions.
  • Prepare draft correspondence and create spreadsheets such as Program Management lists, phone lists, and the COOP roster.
  • Produce instructions for submitting EARRs or other database requests and scheduling conference rooms.
  • Order supplies using online databases and inventmy tracking databases.
  • Prepare interview/promotion panel books and other administrative items for senior leadership as-needed.
  • Manage logistics for All-Hands meetings, to include scheduling, coordinating audio/visual (NV) requirements, ordering/setting up refreshments, etc.
  • Prepare all travel arrangement and POV vouchers for senior leadership.
  • Maintain the schedule for two Government-Owned Vehicle (GOV)s.
  • Maintain up-to-date AA Standard Operating Procedures (SOP).
Requirements:
  • An active TS/SCI with Polygraph clearance.
  • A High School Diploma and seven (7) years of relevant experience or equivalent combination of education and experience.
  • Core hours are 9:00am-3:00pm.
  • Proficient in Word, Excel, Outlook, PowerPoint.
  • Able to perform duties with minimal supervision and some team interaction.
About GDIT:

GDIT is a global technology and professional services company that delivers consulting, technology, and mission services to every major agency across the U.S. government, defense, and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation.

We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber, and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation's most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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