Senior Administrative Support Specialist

5 hours ago


Chantilly, Virginia, United States Systems Planning and Analysis, Inc Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Support Specialist to join our team at Systems Planning and Analysis, Inc. This role will provide executive administrative support to the Director, Principal Deputy Director, Deputy Director, Chief of Staff, and Technical Director of the Mission Integration Directorate Front Office Group.

Key Responsibilities
  • Manage calendars, schedules, and travel arrangements for senior leadership
  • Coordinate complex executive meetings and conferences, including travel to conferences and meetings as required
  • Have knowledge of administrative processes for DoD, IC, and NRO office communications and IT equipment
  • Support, manage, and monitor incoming and outgoing electronic and physical communications on behalf of senior leadership
  • Place, answer, screen, direct, and refer telephone calls to the appropriate personnel, and follow-up on all messages to ensure adequate resolution of issues or concerns
  • Create presentation materials for various audiences and be responsible for associated documentation
  • Manage the workflow of critical issues within a continuously changing schedule and provide support for special projects
  • Track and monitor ongoing MID projects and initiatives as directed
  • Maintain an efficient Front Office environment
  • Prepare VIP visits by initiating or passing any needed security clearances through the NRO Visitor Request system
  • Submit badging system requests and escort visitors as needed
  • Make travel arrangements and process travel accountings for senior personnel
Requirements
  • Active TS/SCI with Polygraph
  • 4+ years of relevant functional administrative/executive assistant experience
  • High School Diploma or GED Equivalent
  • Working knowledge of Microsoft Office Suite of products to include Outlook, Word, and Excel


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