Office Administrator

4 days ago


San Antonio, Texas, United States International Bank of Commerce Full time

The International Bank of Commerce is seeking a highly skilled Administrative Assistant to provide exceptional support to its executives and teams. As an integral part of the bank's success, this role will play a vital role in maintaining the smooth operation of the organization.

Job Summary

The Administrative Assistant will be responsible for providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Key Responsibilities
  • Create, maintain, and enter information into databases.
  • Prepare invoices, reports, memos, letters, and other documents.
  • Coordinate and direct office services, such as records, departmental account reconciliations, personnel issues, and housekeeping, to aid executives.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Prepare responses to correspondence containing routine inquiries.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Manage and maintain department and executives' schedules.

A competitive salary range for this position is estimated at $55,000 - $70,000 per annum, depending on experience.


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