Executive Assistant

2 days ago


Santa Cruz, California, United States Ascend Full time
Job Summary

The Executive Assistant will play a vital role on the investment team at Ascend, supporting the President, Director of Investments, and Director of Asset Management in a variety of tasks requiring strong organizational and communication skills. This role is an integral part of the team, responsible for helping to drive critical projects forward and offering opportunities for growth and advancement within the company.

Key Responsibilities
  • Calendar Management and Meeting Coordination: Ensure seamless scheduling and coordination of meetings and appointments.
  • Meeting Materials Preparation: Prepare and distribute meeting materials, including agendas, minutes, and supporting documents.
  • Correspondence and Reporting: Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professionalism.
  • Filing and Organization: Maintain accurate and up-to-date filing systems, both physical and digital.
  • Financial Management: Manage credit card and account expenses, ensuring timely and accurate reporting.
  • Travel Coordination: Arrange travel itineraries, including flights, hotels, and transportation.
  • Research and Analysis: Conduct special research projects and provide detailed reports on findings.
  • Mailing and Shipping: Prepare and dispatch mail and packages, ensuring timely and secure delivery.
  • Expense Reporting: Prepare and submit expense reports, ensuring accuracy and compliance.
  • Personal Assistance: Provide light personal assistance to the President and Director of Investments, as needed.
  • Project Management: Assist with construction and other project management tasks, ensuring timely and successful completion.
Requirements
  • Administrative Experience: 1-4+ years of experience in an administrative support role.
  • Commercial Real Estate Experience: Prior experience in commercial real estate and development is beneficial but not required.
  • Flexibility and Adaptability: Willingness to work outside normal business hours to support the team as needed.
  • Organizational and Time Management Skills: Exceptional organizational and multitasking skills, with the ability to juggle multiple demands.
  • Communication and Problem-Solving Skills: Strong verbal and written communication skills, with the ability to independently problem-solve.
  • Technical Skills: Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, as well as Adobe Acrobat.
  • Teamwork and Collaboration: Ability to thrive in a teamwork environment, with a strong focus on collaboration and mutual support.
Education and Compensation
  • Education: BA/BS required.
  • Compensation: $50-$60/hourly.

  • Executive Assistant

    6 days ago


    Santa Cruz, California, United States Ascend Talent Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to support our President, Director of Investments, and Director of Asset Management in a fast-paced and dynamic environment.Key ResponsibilitiesManage calendars and coordinate meetingsPrepare meeting materials and correspondenceOrganize and maintain filing systemsManage...

  • Executive Assistant

    5 days ago


    Santa Cruz, California, United States Janus of Santa Cruz Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at Janus of Santa Cruz. As a key member of our administrative staff, you will provide exceptional support to our senior leadership team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesProvide...


  • Santa Cruz, California, United States Frontier Management (OR) Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at Sunshine Villa, A Merrill Gardens Community. As a key member of our culinary team, you will be responsible for preparing and serving high-quality meals to our residents.Key ResponsibilitiesFood Preparation: Prepare all food items following proper recipes and...


  • Santa Cruz, California, United States The Glass Jar Full time

    About The Glass JarThe Glass Jar is a Santa Cruz-based company founded in 2010 with a focus on made-from-scratch deliciousness, locally sourced ingredients, and community. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates.Job SummaryWe are seeking a highly skilled...


  • Santa Cruz, California, United States Quest Diagnostics Full time

    Job Title: Physician Account ExecutiveAt Quest Diagnostics, we are seeking a highly motivated and experienced Physician Account Executive to join our team. As a key member of our sales team, you will be responsible for growing current business and targeting and securing profitable new business by building relationships, opening new business, and driving new...


  • Santa Maria, California, United States Gold Coast Executive Transportation Full time

    Job OverviewGold Coast Executive Transportation is in search of dedicated and skilled Professional Limousine Chauffeurs to provide exceptional service for Touring, Airport, and VIP Transportation. This part-time role offers a unique opportunity to leverage your knowledge of the Central Coast while ensuring the transportation needs of executives and tourists...

  • Executive Assistant

    5 days ago


    Santa Monica, California, United States Career Group Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and tech-savvy Executive Assistant to join our distinguished high-net-worth family office. This role is ideal for an experienced executive assistant who excels in a dynamic, project-driven environment. The right candidate will be a meticulous, proactive problem-solver with a talent for adapting...


  • Santa Maria, California, United States Gold Coast Executive Transportation Full time

    Job OverviewGold Coast Executive Transportation is in search of part-time Professional Limousine Chauffeurs for various transportation services including Touring, Airport, and VIP Transportation. This role allows you to leverage your knowledge of the Central Coast while fulfilling the transportation needs of both Executives and Tourists in company-owned...

  • Executive Assistant

    5 days ago


    Santa Ana, California, United States Recruiting Resources, Inc. Full time

    Job Title: Executive AssistantRecruiting Resources, Inc. is seeking a highly skilled and experienced Executive Assistant to join their corporate team in Santa Ana, CA.Job SummaryThe Executive Assistant will serve as a strategic partner to the CEO and Executive Team, providing administrative support and facilitating the achievement of the company's mission...

  • Executive Assistant

    1 week ago


    Santa Monica, California, United States Zacuto Group Full time

    {"Job Title": "Executive Assistant", "Job Description": "Job SummaryZacuto Group, a leading commercial real estate brokerage, is seeking a highly skilled Executive Assistant to support the CEO in operations. The ideal candidate will possess a strong understanding of commercial real estate transactions, excellent organizational skills, and the ability to work...


  • Santa Cruz, California, United States Quest Diagnostics Incorporated Full time

    About the RoleThe Physician Account Executive is a key member of our sales team, responsible for driving business growth and expansion in the medical industry. This field-based position requires a strong ability to build and maintain relationships with physicians and healthcare professionals, as well as a deep understanding of the industry and its trends.Key...

  • Executive Assistant

    6 days ago


    Santa Clara, California, United States Russell Tobin & Associates Full time

    Job SummaryRussell Tobin & Associates is seeking an experienced Executive Assistant to join our team in Santa Clara, CA. As an Executive Assistant, you will provide administrative support to our leadership team, handle complex calendars, and maintain confidentiality.ResponsibilitiesManage calendars, schedule appointments, and plan meetingsDraft and prepare...

  • Executive Assistant

    2 days ago


    Santa Clara, California, United States NetApp Full time

    About NetAppNetApp is a leading provider of intelligent data infrastructure solutions, empowering customers to turn data into opportunity. Our team is dedicated to delivering innovative solutions that help customers achieve their goals.Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Senior Vice...


  • Santa Barbara, California, United States Marriott International, Inc Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Assistant to join our team at The Ritz-Carlton. As an Executive Assistant, you will provide administrative support to our management team, ensuring the smooth operation of our hotel.Key ResponsibilitiesProvide exceptional customer service to guests and colleaguesManage and maintain accurate...


  • Santa Maria, California, United States Gold Coast Executive Transportation Full time

    Job OverviewGold Coast Executive Transportation is in search of dedicated part-time Professional Limousine Chauffeurs to provide exceptional Touring, Airport, and VIP Transportation services. This role offers an opportunity to utilize your expertise in the Central Coast while addressing the transportation needs of high-profile clients and tourists using...


  • Santa Cruz, California, United States Hearts & Hands Full time

    Position OverviewThe primary objective of this role is to implement restorative nursing techniques that enhance the resident's current capabilities, promote autonomy rather than reliance, and reduce the adverse impacts of disability, all while maintaining a perspective of practical optimism under the guidance of a restorative nurse.Authority DelegationAs a...


  • Santa Cruz, California, United States Quest Diagnostics Full time

    Job SummaryThe Physician Account Executive is a field-based position responsible for growing current business and targeting new opportunities by building relationships and driving sales growth. This role requires a strong understanding of the healthcare industry and the ability to develop and sustain strong customer relationships.Key ResponsibilitiesDrive...

  • Executive Assistant

    2 days ago


    Santa Barbara, California, United States Marriott International, Inc Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Assistant to join our team at The Ritz-Carlton Bacara Santa Barbara. As an Executive Assistant, you will provide administrative support to our team, ensuring seamless day-to-day operations and exceptional guest experiences.Key ResponsibilitiesProvide administrative support to the team,...


  • Santa Barbara, California, United States Pocketbook Agency Full time

    Job Title: Executive Assistant to CEOWe are seeking a highly skilled and experienced Executive Assistant to support a CEO and public figure in the Santa Barbara area. The ideal candidate will provide comprehensive support to the CEO, overseeing operational tasks such as scheduling, managing communications, and aiding strategic initiatives.The Executive...

  • Executive Assistant

    3 days ago


    Santa Barbara, California, United States Marriott Hotels Full time

    Unlock Your Potential at Marriott HotelsAre you ready to take your career to the next level? As an Executive Assistant at Marriott Hotels, you'll have the opportunity to work with a global brand that values innovation and excellence.About the Role:Support senior leaders and teams in achieving their goals and objectivesProvide administrative assistance with a...