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Administrative Coordinator

2 months ago

Arlington, Virginia, United States Apex Systems Full time
Administrative Assistant

Apex Systems is seeking a skilled Administrative Assistant to provide essential support to their clients' team. This role offers a unique blend of remote and in-office work, with up to 1 day of in-office work per week in Alexandria, VA.

Key Responsibilities:
  • Coordinate and manage appointments, meetings, and events for the Academic Engagement Office.
  • Arrange travel accommodations and itineraries as needed for staff and visitors.
  • Assist in the onboarding process for new hires, including preparing paperwork and coordinating orientation schedules.
  • Coordinate offboarding activities, including exit interviews and equipment return logistics.
  • Maintain and update task lists, ensuring timely completion of assignments and follow-up on outstanding items.
  • Monitor deadlines and milestones to support efficient project management within the office.
  • Serve as a central point of contact for internal and external inquiries, directing communications appropriately.
  • Prepare and distribute correspondence, reports, and presentations as needed.
  • Organize and maintain electronic and physical filing systems, ensuring accessibility and confidentiality of documents.
  • Assist in document preparation, editing, and formatting for reports and presentations.
  • Provide general administrative support, such as answering phones, ordering office supplies, and handling mail distribution.
  • Collaborate with other administrative staff to streamline office operations and enhance efficiency.
Requirements:
  • Proven experience as an administrative assistant or in a relevant administrative role.
  • Strong organizational and time management skills, with the ability to prioritize tasks effectively.
  • Proficiency in office software (e.g., MS Office Suite) and familiarity with administrative systems.
  • Excellent communication skills, both verbal and written, with attention to detail.
  • Ability to handle confidential information with discretion and professionalism.
  • Adaptability and willingness to learn new tasks and responsibilities as needed.
  • Must be able to maintain a DoD secret clearance.

Apex Systems is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment and promoting diversity, equity, and inclusion in all aspects of our business.