Administrative Coordinator

4 weeks ago


Arlington, Virginia, United States Kent, Campa, and Kate Inc. Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Foreign Service Institute in Arlington, VA.

Job Summary:

The successful candidate will provide administrative and secretarial support to executive staff, including filing, scheduling appointments, making travel arrangements, and managing personnel records and payroll. Additionally, the Administrative Assistant will provide support for budget and procurement functions, utilizing agency logistics systems as needed.

Responsibilities:
  • Composes non-standard correspondence on administrative, procedural, and policy matters for approval.
  • Processes routine and non-routine training requests for individuals and groups, following and interpreting SOPs and established policies.
  • Maintains records and files in accordance with established timelines, policies, and procedures.
  • Performs complex data entry using various proprietary and non-proprietary applications.
  • Anticipates and prepares materials for conferences, correspondence, appointments, meetings, and telephone calls.
  • Reads and interprets publications, procedures, regulations, and directives, acting on or escalating matters of importance.
  • Reviews, drafts, and edits technical and non-technical documents, reports, summaries, or replies to inquiries.
Requirements:
  • Two (2) years of experience in a related field.
  • High-School Diploma.
  • Secret clearance.
  • U.S. Citizenship and fluency in English language.
  • Effective oral and written communication skills.
  • Ability to follow technical direction and interact effectively in a multicultural setting.
  • Superior organization skills with a high level of attention to detail.
  • Excellent customer service skills.
Preferred Requirements:
  • Secondary education, such as associates or bachelor's degrees.
  • Work experience in an educational or training institute.

Please provide a resume to include the duties and responsibilities performed for each previously held position. Please provide three (3) professional references on your resume. Applicant must currently be authorized to work in the United States on a full-time basis and possess US Citizenship.

Kent, Campa, and Kate Incorporated (KCK) is an equal opportunity employer. KCK does not discriminate against employees and applicants on the basis of race, color, religion, sex, ancestry, national origin, gender, sexual orientation, marital status, age, disability, gender identity, results of genetic testing, veteran status, or any other status protected by federal, state, and local law.



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