Senior Executive Assistant

2 weeks ago

Englewood, Colorado, United States Equiliem Full time

Equiliem is in search of a highly efficient and detail-oriented Senior Executive Assistant to provide comprehensive support to our executive leadership. The ideal candidate will demonstrate outstanding organizational skills, a proactive approach, and a commitment to maintaining confidentiality in all matters.

Key Responsibilities:

  1. Administrative Duties:
  • Oversee and organize the schedules of executives, including appointments, meetings, and travel logistics.
  • Filter and manage incoming communications, including phone calls and emails.
  • Draft and prepare reports, presentations, and other necessary documentation.
  • Establish and maintain both electronic and physical filing systems.
  • Process expense reports and manage financial records.
  1. Meeting Management:
  • Coordinate and schedule meetings, ensuring all materials are ready ahead of time.
  • Document detailed minutes during meetings and distribute them promptly.
  • Monitor action items and ensure timely follow-up.
  1. Travel Coordination:
  • Plan and arrange travel itineraries, including flights, accommodations, and transportation.
  • Manage travel documentation, such as visas and expense reports.
  • Anticipate and resolve travel-related issues to ensure smooth experiences.
  1. Event Coordination:
  • Organize and manage company events, conferences, and retreats.
  • Handle logistics for events, including venue selection and catering arrangements.
  1. Personal Support:
  • Assist executives with personal tasks, including errands and household management.
  • Maintain confidentiality and professionalism when handling sensitive information.
  1. Project Assistance:
  • Support special projects and initiatives as directed by the executive team.
  • Conduct research and compile data to aid in decision-making processes.

Qualifications:

  • Education: A Bachelor's degree is preferred.
  • Experience: At least 5 years of experience in a Personal Assistant or Executive Assistant role.
  • Skills:
  • Exceptional organizational and time-management capabilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and relevant software applications.
  • Ability to work independently as well as collaboratively.
  • High level of discretion and confidentiality.
  • Willingness to work outside of standard business hours when necessary.

Personal Attributes:

  • Professionalism: Maintains a polished and professional appearance.
  • Problem-Solving: Proactively identifies needs and resolves issues.
  • Attention to Detail: Thorough and meticulous in task completion.
  • Interpersonal Skills: Strong ability to foster positive relationships with colleagues and stakeholders.
  • Adaptability: Capable of adjusting to changing priorities and managing multiple tasks effectively.

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