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Senior Executive Assistant
2 months ago
Position:
Executive/Personal Assistant
Overview:
We are looking for a skilled and meticulous Executive/Personal Assistant to ensure the seamless management and operation of two private residences while providing extensive support to a distinguished executive.
This newly established position presents a fantastic opportunity for a committed individual who is enthusiastic about assisting others and facilitating the smooth functioning of both the professional and personal dimensions of the executive's life.
The perfect candidate will possess exceptional attention to detail, outstanding organizational skills, reliability, proactivity, and the ability to manage a diverse array of responsibilities with discretion and confidentiality.
Responsibilities:
Household Management:
Provide daily leadership, inspiring and empowering the household team to exceed expectations.
Develop a close collaborative relationship with the Principal, anticipating and addressing personal, property, and household needs with unwavering commitment.
Supervise household staff and vendors astutely, ensuring maximum efficiency and service quality.
Effortlessly coordinate events of various sizes, ensuring no detail is overlooked, while managing miscellaneous household tasks with expertise.
Oversee property preparations for guests, ensuring each residence radiates an atmosphere of luxury and sophistication, while managing renovation projects with precision.
Executive Support:
Promptly manage email and correspondence, ensuring an organized inbox.
Plan and oversee social engagements, private events, and public appearances.
Coordinate schedules, meetings, and events with accuracy.
Efficiently handle all travel arrangements and logistics.
Personal Support:
Assist with personal shopping, errands, and social engagements.
Manage invitations, RSVPs, and logistical details for events.
Uphold confidentiality and handle sensitive matters with utmost care.
Requirements:
A minimum of 5 years of experience in a similar role within private family service, demonstrating exemplary performance.
Proven track record as an Executive/Personal Assistant, ideally supporting high-profile individuals.
Bachelor's degree preferred.
Exceptional organizational, communication, and time management abilities.
Proficiency in Apple/MacOS and Microsoft Office.
Capacity to maintain strict confidentiality and exercise discretion.
Flexibility to accommodate occasional evening and weekend commitments, as well as local and out-of-state travel.
Possession of a vehicle with an impeccable driving record.
Ability to travel locally (20%-25%) and out-of-state (25%-30%) as required.
Work Week:
Typical schedule is Monday to Friday, 8:30 am - 6:00 pm, with flexibility required for occasional evenings and weekends.
Compensation:
Compensation will be based on experience, accompanied by a comprehensive benefits package that includes superior medical, dental, and vision coverage, generous vacation and holiday allowances, and a robust 401(k) plan.
