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Senior Executive Assistant

2 months ago

Englewood, Colorado, United States Equiliem Full time

We are looking for a highly efficient, detail-oriented, and experienced Senior Executive Assistant to provide comprehensive support to our executive leadership team. The ideal candidate will demonstrate outstanding multitasking skills, a sharp eye for detail, and the utmost discretion in handling sensitive information. This role is crucial in ensuring that our executive team functions smoothly and effectively.

Key Responsibilities:
  1. Administrative Support:
  • Oversee and organize the schedules of executives, including meetings, appointments, and travel logistics.
  • Filter and manage incoming communications, including phone calls and emails.
  • Prepare necessary documents, presentations, and reports as required.
  • Maintain organized filing systems, both digital and physical.
  • Process expense reports and manage financial documentation.
  1. Meeting Coordination:
  • Plan and arrange meetings, ensuring all materials are ready beforehand.
  • Document detailed minutes during meetings and distribute them in a timely manner.
  • Track action items and ensure they are completed on schedule.
  1. Travel Management:
  • Coordinate travel arrangements for both domestic and international trips, including flights, accommodations, and transportation.
  • Manage travel-related paperwork, such as visas and expense claims.
  • Ensure a seamless travel experience by proactively addressing potential issues.
  1. Event Planning:
  • Organize and manage company events, conferences, and executive retreats.
  • Handle all logistics related to events, including venue selection, catering, and guest arrangements.
  1. Personal Assistance:
  • Provide personal support to executives, including errands, household management, and family scheduling.
  • Handle confidential matters with the highest level of professionalism and discretion.
  1. Special Projects:
  • Assist with various special projects and initiatives as directed by the executive team.
  • Conduct research, compile relevant data, and prepare reports to aid in decision-making.
Qualifications:
  • Education: A Bachelor's degree is preferred.
  • Experience: At least 5 years of experience in a Personal Assistant or Executive Assistant role.
  • Skills:
  • Exceptional organizational and time-management capabilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to work independently as well as collaboratively within a team.
  • High level of confidentiality and discretion.
  • Willingness to work outside of standard business hours when necessary.
Personal Attributes:
  • Professionalism: Maintains a polished and professional appearance.
  • Problem-Solving: Proactively anticipates needs and resolves issues.
  • Attention to Detail: Thorough and meticulous in task completion.
  • Interpersonal Skills: Strong ability to build positive relationships with colleagues, clients, and stakeholders.
  • Adaptability: Capable of adjusting to changing priorities and managing multiple tasks simultaneously.