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Senior Executive Assistant

2 months ago

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We are looking for a highly efficient and detail-oriented Senior Executive Assistant to provide comprehensive support to our executive leadership. The ideal candidate will demonstrate outstanding organizational skills, a proactive approach, and the ability to handle sensitive information with the utmost confidentiality.

Key Responsibilities:

  1. Administrative Duties:
  • Oversee and organize executives' calendars, including scheduling appointments, meetings, and travel logistics.
  • Filter and manage incoming communications, including phone calls and emails.
  • Prepare necessary documentation, including reports and presentations.
  • Maintain organized filing systems for both digital and physical documents.
  • Process expense reports and manage financial records.
  1. Meeting Management:
  • Coordinate and schedule meetings, ensuring all relevant materials are ready beforehand.
  • Document detailed minutes during meetings and distribute them in a timely manner.
  • Monitor action items and ensure follow-up is conducted.
  1. Travel Coordination:
  • Plan and arrange travel itineraries, including flights, accommodations, and transportation.
  • Manage travel-related paperwork, such as visas and expense claims.
  • Ensure smooth travel experiences by proactively addressing potential issues.
  1. Event Coordination:
  • Plan and execute company events, conferences, and retreats for executives.
  • Handle all logistical aspects of events, including venue selection and catering arrangements.
  1. Personal Support:
  • Assist executives with personal tasks, including errands and household management.
  • Handle sensitive information discreetly while maintaining professionalism.
  1. Project Assistance:
  • Support special projects and initiatives as directed by the executive team.
  • Conduct research and compile relevant data to aid in decision-making.

Qualifications:

  • Education: Bachelor's degree is preferred.
  • Experience: At least 5 years of experience in a similar role.
  • Skills:
  • Exceptional organizational and time-management capabilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant applications.
  • Ability to work independently and collaboratively.
  • High level of discretion and confidentiality.
  • Willingness to work flexible hours as required.

Personal Attributes:

  • Professionalism: Exhibits a polished and professional demeanor.
  • Problem-Solving: Proactively identifies needs and resolves issues.
  • Attention to Detail: Thorough and meticulous in task completion.
  • Interpersonal Skills: Strong ability to foster positive relationships with colleagues and stakeholders.
  • Adaptability: Capable of adjusting to changing priorities and managing multiple tasks simultaneously.