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Administrative Coordinator

2 months ago

Seattle, Washington, United States Nuwest Group Full time

The Administrative Coordinator will provide high-level support to the executive team and support teams at Nuwest Group, handling various recurring and nonrecurring tasks with professionalism and discretion. The ideal candidate will possess excellent communication skills, be proactive, and have a keen eye for detail.

Key Responsibilities:

  • Administrative Support: Provide administrative assistance to the executive team, including scheduling meetings, preparing expense reports, and making travel arrangements.
  • Office Management: Maintain the office environment, including the kitchen and bathrooms, and ensure that all necessary supplies are ordered and stocked.
  • Communication: Serve as a liaison between teams, ensuring that all requests for assistance are acknowledged and that expectations are clearly communicated.
  • Project Coordination: Assist with designated projects and ongoing initiatives, including coordinating with vendors and ensuring that all necessary tasks are completed.
  • Logistics: Assist with logistics on projects, including arranging catering and reserving space for meetings.
  • Parking and Orientation: Coordinate parking and new hire orientation for the Nuwest Group office.
  • Mail and Package Routing: Route all mail, faxes, and packages delivered to the Nuwest Group office.
  • Facility Management: Assist with facility management and communication, including ensuring that all necessary tasks are completed.
  • Team Events: Assist in the coordination of team events, social activities, and employee recognition.

Qualifications:

  • Education: High School Graduate or the equivalent required; Bachelor's or Associate degree preferred.
  • Experience: Prior administrative assistant experience, ideally in a professional services environment; executive-level support preferred.