Executive Assistant

1 week ago

Woodland Hills, United States Silgan Containers Full time

What We Offer: Compensation: $76,600 - $85,000 per year. Salary is based on your experience, education, skills, and technical abilities.Benefits: Medical, dental, vision, life insurance, and disability coverage.Retirement: 401k with 6 percent employer contribution; dollar for dollar.Time Off: 15 paid vacation days, 10 paid holidays.Perks: Pet insurance, wellness programs, online workouts, and more.Growth: Tuition reimbursement, professional training, and continuing education.Recognition: Celebrations, volunteer opportunities, and holiday events.Safety-First Environment: We prioritize your safety with our Drive to Zero Injuries initiative, ensuring a safe work environment.Sustainability Focus: Silgan Containers is reducing our carbon footprint and implementing eco-friendly practices.Company's Values and Diversity and Inclusion Commitment: Silgan Containers is committed to fostering an inclusive workplace that values diversity in all forms.Key Responsibilities:
Provide high-level administrative support to three executives, including managing calendars, scheduling meetings, and handling travel arrangements and expenses. You will be the central point of contact, ensuring seamless operations in a fast-paced environment. You will handle sensitive information with discretion. Travel and Event ManagementSeamless travel coordination: Plan and coordinate complex international and domestic travel arrangements, ensuring all logistics are handled and contingencies are in place for disruptions.Event planning: Organize events, lunches, and management conferences, ensuring these are aligned with company goals and provide maximum value to participants.Strategic Calendar and Priority ManagementManage and prioritize schedules for the President, Chief Financial Officer, Sr. Vice President of Sales and Marketing: Ensure time is allocated effectively to the highest-value activities, including strategic initiatives, board meetings, investor relations, and key decision-making sessions.Gatekeeping and filtering: Filter meetings, calls, and appointments to prioritize strategic engagements.Capacity planning: Ensure adequate time for deep work, creative strategy sessions, and reflection to promote thoughtful decision-making.High-Level Meeting Preparation and Follow-UpMeeting agendas and minutes: Set clear agendas with objectives for all meetings. Take ownership of action items during meetings and ensure follow-through.Post-meeting follow-up: Track deliverables and deadlines discussed in meetings, ensuring that all stakeholders are held accountable for their tasks.Contribute to special projects and strategic initiatives as needed. What You'll Bring: Experience: Five or more years of experience providing executive-level support, with demonstrated experience supporting senior executives at a high-profile organization.Education: Associate degree.Technical Proficiency: Solid working knowledge of Microsoft Office Suite.Adaptability: Thrive in a fast-paced, often ambiguous environment and handle changes with a positive, proactive attitude.Outstanding Communication Skills: Excellent verbal and written communication skills, with the ability to communicate across a wide range of stakeholders clearly and effectively.Demonstrate a Positive and Humble Attitude: Approach every task with a can-do mindset, balancing competing priorities with professionalism and care. Communicate effectively with internal and external stakeholders, ensuring everyone feels valued and informed. Exhibit humility by being willing to take on tasks of any level-whether managing a high-profile client meeting or handling administrative details-to support the success of the executives and the organization.Attention to Detail: Impeccable attention to detail in every task, ensuring flawless execution in scheduling, documentation, and travel arrangements.Global Travel Expertise: Significant experience managing complex global travel, including the preparation of all necessary documentation for international travel.Prioritization and Urgency: Skilled in managing and prioritizing multiple requests simultaneously while maintaining a focus on quality and urgency. The ability to manage time effectively across multiple time zones is essential.Polished Executive Presence: Represent Silgan Containers with professional maturity and poise in all interactions and events.Ownership and Initiative: Take ownership of tasks and projects with minimal supervision, anticipating needs and creating solutions that support the goals of the Office.Integrity and Discretion: Display the highest level of integrity and professionalism, handling confidential information with discretion and sound judgment.Why Join Silgan? Silgan Containers is the largest metal food packaging producer in the U.S., committed to sustainability and innovation. We're rethinking how to create environmentally responsible products, modernizing processes, and prioritizing renewable energy. Be part of a team that values your expertise and contributions. Take the Next Step
Join Silgan Containers and play a pivotal role in supporting our leadership team while contributing to a sustainable future. Apply today and help us shape success for our company and communities
LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an "at-will" basis.Silgan is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, or the presence of a disability, which would not prevent the performance of essential job duties with, or without reasonable accommodation of any other protective status.Silgan is a drug-free workplace.

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