Executive Assistant to Chief Executive Officer

3 months ago

laguna hills, United States Western Youth Services Full time

Executive Assistant to the CEO


Western Youth Services is a leading expert in children’s mental health and wellness solutions. As a hub of children’s mental health in Orange County, we’ve been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal our kids and families and increase their ability to live full and productive lives. If this sounds like you, and you meet the qualifications for this position, please send us your resume.


The Executive Assistant is responsible for delivering comprehensive administrative and office support to the Chief Executive Officer (CEO) and Chief of Staff (CoS), ensuring the smooth and efficient operation of the executive department in a fast-paced environment. This role involves managing communications, coordinating projects, and providing essential support to the CEO and Executive Department


Executive Assistant Responsibilities:

Executive Support:

  • Dedicated Support: Provide dedicated administrative support to the CEO and CoS, including managing calendars, scheduling meetings, and handling travel arrangements.
  • Communication: Handle delegated communications, including taking calls, responding to emails, and interfacing with external relations with contracted funders (e.g. County of Orange, School Districts, CalOptima, etc.), donors, and other key stakeholders on behalf of the CEO.
  • Confidential Matters: Handle complex and confidential administrative duties, ensuring all sensitive information is treated with discretion.

Administrative Coordination:

  • Office Operations: Support the daily operations of the executive office, including maintaining office supplies and ensuring the office environment is organized and professional.
  • Event Planning: Assist in organizing and managing events, including board meetings, retreats, all agency meeting, and other events the CEO attends or hosts.
  • Meeting Preparation: Assist in preparing for and following up on all of CEO’s meetings, including drafting agendas, taking minutes, and ensuring action items are added to project management software.
  • Documentation: Type documents, including strategic plans, reports, and presentations for the CEO, ensuring accuracy and attention to detail.

Project Support:

  • Task Coordination: Coordinate and prioritize tasks to ensure that the CEO and CoS’s directives are implemented efficiently.
  • Project Assistance: Assist in the execution and management of special projects and initiatives as directed by the CEO and CoS.
  • Tracking Progress: Monitor project timelines and deliverables, providing regular updates to the CEO in preparation for related meetings.

Communication and Coordination:

  • Internal Collaborative Coordination: Facilitate communication and coordination across departments, ensuring that information flows smoothly and efficiently within the organization.
  • External Communication: Draft and review correspondence, reports, and presentations for the CEO and forward to CoS as outlined in policies.
  • Other duties: as assigned and requested.


Minimum Qualifications:

  • High school diploma or general education degree (GED) required; Bachelor’s degree in Business Administration, Communications, or a related field preferred.
  • 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.


Competencies:

  • Demonstrated ability to handle confidential information with the highest degree of discretion.
  • Proven ability to work independently, managing tasks and priorities with minimal supervision.
  • Strong attention to detail and accuracy in a fast-paced, dynamic environment.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Chat).
  • Excellent verbal and written communication skills, along with strong problem-solving abilities.
  • Ability to manage a periodically heavy workload, meet strict deadlines, and perform effectively under pressure while maintaining composure.


Work Environment:

  • Ability to work flexible hours, including evenings and weekends, as needed.
  • This role is primarily office-based with occasional travel as required.


Salary: from $26.44 hourly


Benefits: Comprehensive employee benefits package includes: Medical, Dental, Vision, Life Insurance, Long Term Disability and 403(b) Retirement Incentive & Savings Plan.


Western Youth Services’ Mission: Advancing awareness, cultivating success, and strengthening communities through integrated mental health services for children, youth, and families.


Western Youth Services (WYS) is an Equal Opportunity Employer and seeks to recruit and retain a diverse workforce. WYS values and promotes a culture of inclusivity and belonging, one that embraces the contributions of richly diverse disciplines and perspectives of all employees and staff.

  • Executive Assistant to Chief Executive Officer

    4 months ago

    laguna hills, United States Western Youth Services Full time

    Executive Assistant to the CEOWestern Youth Services is a leading expert in children’s mental health and wellness solutions. As a hub of children’s mental health in Orange County, we’ve been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal...

  • Executive Assistant to Chief Executive Officer

    3 months ago

    Laguna Hills, United States Western Youth Services Full time

    Executive Assistant to the CEOWestern Youth Services is a leading expert in children’s mental health and wellness solutions. As a hub of children’s mental health in Orange County, we’ve been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal...

  • Executive Assistant to Chief Executive Officer

    4 months ago

    Laguna Hills, United States Western Youth Services Full time

    Executive Assistant to the CEOWestern Youth Services is a leading expert in children’s mental health and wellness solutions. As a hub of children’s mental health in Orange County, we’ve been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal...

  • Personal Executive Assistant to Founder

    1 day ago

    Laguna Beach, United States Pocketbook Agency Full time

    Personal Executive Assistant to the Principal of an Energy Think TankThe Principal of an energy-focused think tank is seeking a highly organized, detail-oriented, and resourceful Personal Executive Assistant. This role blends personal assistant (PA) and executive assistant (EA) responsibilities, with 2/3 of the workload focused on supporting the Principal...

  • Personal Executive Assistant to Founder

    24 hours ago

    Laguna Beach, United States Pocketbook Agency Full time

    Personal Executive Assistant to the Principal of an Energy Think TankThe Principal of an energy-focused think tank is seeking a highly organized, detail-oriented, and resourceful Personal Executive Assistant. This role blends personal assistant (PA) and executive assistant (EA) responsibilities, with 2/3 of the workload focused on supporting the Principal...

  • Chief Executive Officer

    4 weeks ago

    Farmington Hills, Michigan, United States Mondo Unlimited Full time

    Job DescriptionThe Kirk Gibson Center for Parkinson's Wellness is seeking a visionary Chief Executive Officer (CEO) to lead our organization into a new era of excellence. Reporting directly to the Board of Directors, the CEO will be responsible for spearheading all aspects of the organization, including daily operations, staff management, program...

  • Executive Assistant to the Chief Marketing Officer

    4 days ago

    Agoura Hills, United States Joni and Friends Full time

    Duties: Under the supervision of The Chief Marketing Officer, support the overall objectives of Joni and Friends’ Development & Marketing departments. Perform duties and responsibilities including, but not limited to: Provide administrative support to the CMO in an efficient, timely, and effective manner Maintaining calendars, contact lists, and...

  • Executive Assistant

    7 days ago

    Laguna Hills, United States AmeriPharma Full time

    About AmeriPharma AmeriPharma is a rapidly growing healthcare company where you will have the opportunity to contribute to our joint success on a daily basis. We value new ideas, creativity, and productivity. We like people who are passionate about their roles and people who like to grow and change as the company evolves. AmeriPharma's Benefits Full...

  • Executive Assistant to Chief Executive Officer

    3 weeks ago

    Spring Hills, Texas, United States Woodlands Primary Healthcare Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to support our CEO in a dynamic medical business environment.The ideal candidate will have 1-2 years of administrative experience, preferably in the healthcare or HR industry. A Bachelor's degree in Business Administration or a related field is required.This role offers a...

  • Executive Administrative Assistant

    2 weeks ago

    Bloomfield Hills, United States Edward Rose & Sons Full time

    Start with a job, stay for a career. For over 100 years, Edward Rose & Sons has been committed to career development for our team members. We offer you the opportunity to grow in an environment where you will feel valued, have room for advancement, and be rewarded for your good work.We are currently looking to fill a full-time Executive Administrative...

  • Executive Administrative Assistant

    1 month ago

    Bloomfield Hills, United States Edward Rose & Sons Full time

    Start with a job, stay for a career. For over 100 years, Edward Rose & Sons has been committed to career development for our team members. We offer you the opportunity to grow in an environment where you will feel valued, have room for advancement, and be rewarded for your good work.We are currently looking to fill a full-time Executive Administrative...

  • Executive Assistant Professional

    2 weeks ago

    Laguna Hills, California, United States AmeriPharma Full time

    About the RoleWe are looking for a skilled Administrative Support Specialist to facilitate operative and seamless facilitation of communication, manage schedules, written correspondence/email management, and ensure smooth functioning/operations for and on behalf of the Executive and/or the Executive team.

  • Bilingual Executive Assistant

    6 days ago

    Beverly Hills, United States Snail Games Full time

    Location: Onsite - Beverly Hills - Prospective candidates must reside in the greater Los Angeles area and have the capability to consistently commute to our Beverly Hills office.Snail Games is in search of an English-Mandarin bilingual Translator and Executive Assistant to be the linchpin in our efforts to ensure seamless communication and efficient support...

  • Executive Assistant with Translation Expertise

    2 weeks ago

    Beverly Hills, California, United States Snail Games USA Full time

    Job OverviewSnail Games USA is seeking an exceptional Executive Assistant to provide top-notch support to our Chief Executive Officer. This dynamic role requires a highly skilled bilingual professional with expertise in translation, interpretation, and administrative tasks.As the linchpin of our team, you will facilitate seamless communication between...

  • Executive Assistant

    4 weeks ago

    Woodland Hills, United States Silgan Containers Full time

    What We Offer: Compensation: $76,600 - $85,000 per year. Salary is based on your experience, education, skills, and technical abilities.Benefits: Medical, dental, vision, life insurance, and disability coverage.Retirement: 401k with 6 percent employer contribution; dollar for dollar.Time Off: 15 paid vacation days, 10 paid holidays.Perks: Pet insurance,...

  • Executive Assistant

    4 days ago

    Beverly Hills, United States Discovery Land Company Full time

    If you are an internal applicant, please log into Workday and submit your application via the Jobs Hub. Please click here to apply internally. Join the Discovery family, where quality and service are at the heart of everything we do! This role will be located at Discovery Land Company's Corporate Office in Beverly Hills, California. Discovery Land Company is...

  • Executive Assistant/Office Manager

    7 days ago

    Beverly Hills, United States EPIP Full time

    Fundamental , a boutique philanthropic consulting firm working with several private and family charitable foundations, seeks a full-time Executive Assistant/Office Manager for our Beverly Hills office. This team member will primarily support the President of the firm while also managing the administrative needs of the office. Duties include, but are not...

  • Executive Office Liaison

    7 days ago

    Beverly Hills, United States Wallis Annenberg Center for the Performing Arts Full time

    Executive Office Liaison ABOUT US                                                                                                                                                    Deeply rooted in our local...

  • Executive Assistant

    1 week ago

    Beverly Hills, United States Career Group Companies Full time

    Exciting Opportunity: Executive Assistant Role!We’re looking for a talented and experienced Executive Assistant to join a leading company in Beverly Hills. If you’re organized, detail-oriented, and thrive in a dynamic environment, this could be the perfect role for you!Position: Executive Assistant | 2 Sr. Creative ExecutivesLocation: Beverly Hills, CA....

  • Executive Assistant

    7 days ago

    Beverly Hills, United States Career Group Companies Full time

    Exciting Opportunity: Executive Assistant Role!We’re looking for a talented and experienced Executive Assistant to join a leading company in Beverly Hills. If you’re organized, detail-oriented, and thrive in a dynamic environment, this could be the perfect role for you!Position: Executive Assistant | 2 Sr. Creative ExecutivesLocation: Beverly Hills,...