Executive Assistant
1 month ago
Executive Assistant
Contract: 6+ months
Onsite: Wellesley, MA 02481
- Must Haves:Bachelor’s degree
- 5+ years experience with calendar management, meeting notes, managing websites, communicating via email and other administrative tasks
- Preferred:Experience in higher education
Job Description: The Executive Assistant to the Vice President for Enrollment Management (VPEM) plays a key role in supporting the overall operation of the Enrollment Management Division. This position involves providing high-level administrative assistance to the VPEM, managing day-to-day operations, and ensuring effective communication within the division, across the institution, and with external stakeholders. The Executive Assistant will provide project management, event coordination, and grant management support to the VPEM throughout the year. This role requires a high level of attention to detail, professionalism, discretion, critical thinking, and the ability to manage a wide range of responsibilities in a dynamic academic environment.
- Key Responsibilities and Duties:Work directly with the Vice President for Enrollment Management to support all aspects of her daily work routine
- Maintain the Vice President’s calendar and contacts
- Coordinate communication between the VPEM and key stakeholders, including faculty, staff, students, and external partners
- Assist with confidential matters related to FERPA, the Freedom of Information Act, Federal Financial Aid, and annual audits
- Maintain departmental communication channels: Draft newsletters, meeting notes, manage internal websites, and facilitate team meetings
- Develop and refine divisional workflow processes: Implement improvements to enhance efficiency and communication, including but not limited to email, Microsoft Teams, and SharePoint
- Data analysis and reporting: Compile and analyze enrollment data to identify trends and inform decision-making
- Research and edit presentations and reports: Support the VPEM in public speaking engagements and internal communications
- Proactively prepare for projects and meetings: Anticipate needs and gather relevant information in advance to optimize the VPEM's time
- Maintain positive working relationships with faculty, staff, and students across the institution
- Triage inquiries, concerns, and requests from internal and external constituencies in a helpful, professional, and timely manner
- Assist with budget preparation and maintenance
- Prepare invoices and purchase order requisitions for Enrollment Management
- Hire, train, and supervise student employees in Enrollment Management
- Assist the VPEM with the Welcome Back Greeter Program
- Assist the VPEM with various grant programs, including the Commonwealth Dual Enrollment Program (CDEP) and the Higher Education Innovation Fund (HEIF)
- Serve as OneCard back-up operator if needed
- Coordinate meetings, including large, complex meetings that span multiple days, locations, and departments
- Assist with special projects and perform other related duties as assigned
-
Executive Assistant
1 month ago
Wellesley Hills, United States Planet Professional Full timeExecutive CoordinatorDirect HireHybrid, Wellesley MA, 2 days in a weekIndustry: Nonprofit, fundraisingMust have:-3+ years experience in Administrative or Coordinator role interacting with Exec/VP level (ideally in a Nonprofit)-Strength with Word, Excel, PowerPoint and Adobe-Clear and grammatically correct verbal and written communication skills-Bachelors...
-
Executive Assistant
1 month ago
Wellesley Hills, United States Planet Professional Full timeExecutive CoordinatorDirect HireHybrid, Wellesley MA, 2 days in a weekMust have:-3+ years experience in Administrative or Coordinator role interacting with Exec/VP level (ideally in a Nonprofit)-Strength with Word, Excel, PowerPoint and Adobe-Clear and grammatically correct verbal and written communication skills-Bachelors degreeThe Executive Assistant will...
-
Executive Assistant
1 month ago
Wellesley Hills, United States Planet Professional Full timeExecutive CoordinatorDirect HireHybrid, Wellesley MA, 2 days in a weekIndustry: Nonprofit, fundraisingMust have:-3+ years experience in Administrative or Coordinator role interacting with Exec/VP level (ideally in a Nonprofit)-Strength with Word, Excel, PowerPoint and Adobe-Clear and grammatically correct verbal and written communication skills-Bachelors...
-
Executive Assistant
1 month ago
Wellesley Hills, United States Planet Professional Full timeExecutive CoordinatorDirect HireHybrid, Wellesley MA, 2 days in a weekMust have:-3+ years experience in Administrative or Coordinator role interacting with Exec/VP level (ideally in a Nonprofit)-Strength with Word, Excel, PowerPoint and Adobe-Clear and grammatically correct verbal and written communication skills-Bachelors degreeThe Executive Assistant will...
-
Executive Assistant
1 month ago
Wellesley Hills, United States Planet Professional Full time***Local candidates only, this is on-site 5 days per week in Wellesley Hills, MA***Up to $32/hr depending on experienceExecutive AssistantContract: 6+ monthsMust Haves:*Bachelor’s degree*5+ years experience with calendar management, meeting notes, managing websites, communicating via email and other administrative tasksJob Description: The Executive...
-
Executive Assistant
1 month ago
Wellesley Hills, United States Planet Professional Full time***Local candidates only, this is on-site 5 days per week in Wellesley Hills, MA***Up to $32/hr depending on experienceExecutive AssistantContract: 6+ monthsMust Haves:*Bachelor’s degree*5+ years experience with calendar management, meeting notes, managing websites, communicating via email and other administrative tasksJob Description: The Executive...
-
Planet Professional | Executive Assistant
1 week ago
wellesley hills, United States Planet Professional Full timeExecutive CoordinatorDirect HireHybrid, Wellesley MA, 2 days in a weekMust have:-3+ years experience in Administrative or Coordinator role interacting with Exec/VP level (ideally in a Nonprofit)-Strength with Word, Excel, PowerPoint and Adobe-Clear and grammatically correct verbal and written communication skills-Bachelors degreeThe Executive Assistant will...
-
Executive Assistant
1 month ago
Wellesley, United States Planet Professional Full time***Local candidates only, this is on-site 2 days per week in Wellesley, MA***Up to $100k salary depending on experienceExecutive CoordinatorDirect HireSmall nonprofitMust have:-3+ years experience in an EA or Sr Administrative role interacting with Exec/VP level at a Non-profit-Strength with Word, Excel, PowerPoint and Adobe-Clear and grammatically correct...
-
Executive Assistant
1 month ago
Wellesley, United States Planet Professional Full time***Local candidates only, this is on-site 2 days per week in Wellesley, MA***Up to $100k salary depending on experienceExecutive CoordinatorDirect HireSmall nonprofitMust have:-3+ years experience in an EA or Sr Administrative role interacting with Exec/VP level at a Non-profit-Strength with Word, Excel, PowerPoint and Adobe-Clear and grammatically correct...
-
Executive Assistant
3 weeks ago
Wellesley, United States Planet Professional Full time***Local candidates only, this is on-site 2 days per week in Wellesley, MA***Up to $95k salary depending on experienceExecutive CoordinatorDirect HireSmall nonprofitMust have:-3+ years experience in an EA or Sr Administrative role interacting with Exec/VP level at a Non-profit-Strength with Word, Excel, PowerPoint and Adobe-Clear and grammatically correct...
-
wellesley hills, United States Planet Professional Full timeExecutive CoordinatorDirect HireHybrid, Wellesley MA, 2 days in a weekIndustry: Nonprofit, fundraisingMust have:-3+ years experience in Administrative or Coordinator role interacting with Exec/VP level (ideally in a Nonprofit)-Strength with Word, Excel, PowerPoint and Adobe-Clear and grammatically correct verbal and written communication skills-Bachelors...
-
wellesley hills, United States Planet Professional Full timeExecutive CoordinatorDirect HireHybrid, Wellesley MA, 2 days in a weekIndustry: Nonprofit, fundraisingMust have:-3+ years experience in Administrative or Coordinator role interacting with Exec/VP level (ideally in a Nonprofit)-Strength with Word, Excel, PowerPoint and Adobe-Clear and grammatically correct verbal and written communication skills-Bachelors...
-
Executive Administrative Assistant
2 months ago
Wellesley Hills, United States Sun Life Capital Management Full timeSLC Management is a growing global asset management firm providing innovative and diversified investment solutions to institutional investors. We are breaking new ground with a full spectrum of solutions for a growing institutional client base of more than 1300 organizations. Our history of organic and strategic growth reflects this commitment with over...
-
Executive Administrative Assistant
2 months ago
Wellesley Hills, United States Sun Life Full timeSLC Management is a growing global asset management firm providing innovative and diversified investment solutions to institutional investors. We are breaking new ground with a full spectrum of solutions for a growing institutional client base of more than 1300 organizations. Our history of organic and strategic growth reflects this commitment with over...
-
wellesley, United States Planet Professional Full time***Local candidates only, this is on-site 2 days per week in Wellesley, MA***Up to $100k salary depending on experienceExecutive CoordinatorDirect HireSmall nonprofitMust have:-3+ years experience in an EA or Sr Administrative role interacting with Exec/VP level at a Non-profit-Strength with Word, Excel, PowerPoint and Adobe-Clear and grammatically correct...
-
wellesley, United States Planet Professional Full time***Local candidates only, this is on-site 2 days per week in Wellesley, MA***Up to $95k salary depending on experienceExecutive CoordinatorDirect HireSmall nonprofitMust have:-3+ years experience in an EA or Sr Administrative role interacting with Exec/VP level at a Non-profit-Strength with Word, Excel, PowerPoint and Adobe-Clear and grammatically correct...
-
Executive Assistant
4 weeks ago
Beverly Hills, United States Insight Global Healthcare Full timeJob DescriptionJob DescriptionREQUIRED SKILLS AND EXPERIENCEBachelor's degree (must be able to provide)3+ years experience as an Executive Assistant supporting a VP or C-level executive within a large Finance or Healthcare Administration industries Must have large enterprise experience Proficient in Microsoft products (Outlook, PowerPoint, Excel,...
-
Executive Assistant
5 hours ago
Beverly Hills, United States Live Nation Full timeJob Summary: WHO ARE WE? Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 500 million tickets sold annually and more than 12,000 clients worldwide. Live...
-
Executive Assistant
4 days ago
Auburn Hills, Michigan, United States Macon E. Gooch, III Building Consultants, Inc. Full timeAbout UsMacon E. Gooch, III Building Consultants, Inc. has been at the forefront of engineering and architectural design services since 1992. We are currently seeking an Executive Assistant to join our team as an Admin Assistant. Estimated Salary: $65,000 - $80,000 per year.The successful candidate will have excellent leadership skills, with the ability to...
-
Executive Assistant to Chief Executive Officer
3 months ago
laguna hills, United States Western Youth Services Full timeExecutive Assistant to the CEOWestern Youth Services is a leading expert in children’s mental health and wellness solutions. As a hub of children’s mental health in Orange County, we’ve been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal...
