Administrative Assistant-Planning

1 week ago

Dayton, United States City of Dayton Full time

Job Summary:

The Planning Administrative Assistant is responsible for administrative assistant duties in the Planning and Development Services Department. This position may be required to operate a city vehicle and is considered a safety-sensitive position.

Specific Duties:

  • Provides a high level of customer service support to the general public, business owners, developers, and contractors, as well as the general public.
  • Coordinates a wide variety of administrative duties for the various Department permit processes.
  • Assists in reviewing customer applications for completion and compliance with codes and procedures.
  • Collects payment for various permits, inspections, and work orders within the department.
  • Assists in tracking and managing financial activity and budgeting for the department.
  • Coordinates community outreach activities such as the weekly food truck event, monthly Market at The Crossroads, and other activities and/or events for community enjoyment.
  • Attends commission, board, and departmental meetings when required.
  • Creates agendas in Granicus for various board meetings, and types minutes when required.
  • Post official notices of meetings when required.
  • Orders equipment and supplies as needed
  • Performs other related duties as required
Essential Administrative Functions:
  • Ability to effectively communicate in oral and written communications
  • Ability to operate, speak and hear on a telephone and/or a two-way radio
  • Ability to use office equipment such as calculator, copier, fax machine, computer, printer, etc.
  • May be required to carry, hold, lift, pull, or push items or supplies with a maximum weight of 35 pounds
  • Ability to read and comprehend technical code manuals and regulations in answering questions from contractors and the public
  • Ability to perform detailed work
Physical Demands:

Ability to sit, stand, kneel, squat, and transport self from building to building and/or construction sites and operate a motor vehicle through city traffic. May be required to carry, hold, lift, pull, or push items or supplies with a maximum weight of 35 pounds.

Required Education, Degrees, Certificates, and/or Licenses:
  • High school diploma or GED
  • Valid Texas Driver's License
  • Minimum five years of practical experience in clerical or technical administration, or
  • Knowledge of Microsoft Office, Google Suites, Adobe and Canva software.
  • Fluent in Spanish is preferred.


A combination of education and experience that indicates a level of skill and knowledge

necessary to fulfill the duties of this position may be considered instead of the education

and experience requirements listed above

Note:

This job description is intended to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and actions may change at any time without prior notice.

The employee signature below constitutes the employee's understanding of the requirements,

essential functions and duties of the position.

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