Executive Administrative Assistant

3 days ago

Dayton, United States Apogee Engineering Full time
Description

Apogee Engineering is seeking an Executive Administrative Assistant to provide Program Execution Support to the Intelligence, Surveillance, Reconnaissance, and Special Operations Forces (ISR & SOF) Directorate located at Wright-Patterson Air Force Base (AFB). This full-time role offers a hybrid schedule of 2-3 days onsite.

Why work with us?

Apogee Engineering, LLC is a provider of research, engineering, operations, software, cyber, intel, training, technical services, financial and administrative expertise across an array of DOD and Federal Civilian customers. Our company was founded on the commitment of making a positive difference for our customers and our people. Apogee's culture is infused with integrity and a passion for excellence, which has propelled us into the ranks of an elite small business company. Apogee is known for an unwavering dedication to our client's success, a warm and employee-centric work environment, and an enthusiasm to provide the right solution at the right time.

What you will be doing:

  • Assist in a wide range of administrative support services for programs managed by the AFLCMC/WI directorate staff, including the front office group, organizational senior functionals, and program and management operations
  • Support Government requirements for internal/external briefings and reports by assisting with the preparation, scheduling, and coordination of materials such as slides, viewgraphs, briefing charts, and other graphics
  • Assist with the administration of calendars, creating meetings, conference room reservations, and conference room configuration
  • Establish and maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS)
  • Support the development, editing, and production of reports and presentation materials for internal/external customers consistent with Government-required formats
  • Provide illustrator services supporting the development of the final style, format, and preparation of the illustrations
  • Assist the directorate focal point in collecting and visually displaying materials at staff meetings
  • Assist with briefings including compiling and preparing briefings and reports in hard copy for special and/or recurring meetings/events
  • Support the development, editing, and production of reports and presentation materials for internal/external customers consistent with Government-required formats
  • Assist in reviewing the content of the directorate electronic workflow mailbox
  • Assist with compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource (SOCCER) tool or equivalent suspense system into the directorate's SharePoint suspense task tracking system
  • Assist in managing and tracking the Directorate Freedom of Information Act (FOIA) requests
  • Plan/facilitate meetings/offsites, develop documents, and attend specialized meetings
Minimum Experience:
Citizenship: Must be a US citizen
Clearance: Must have and be able to maintain a Secret clearance
Education: High School Diploma
Years of experience: 10 years of relevant administrative support experience of which 5 years were supporting the DoD including:
  • Experience assisting with briefings, including compiling and preparing briefings and reports in hard copy for special and/or recurring meetings/events
  • Experience supporting Government requirements for internal/external briefings and reports by assisting with the preparation, scheduling, and coordination of materials such as slides, viewgraphs, briefing charts, and other graphics
  • Experience assisting with the administration of calendars, creating meetings, conference room reservations, and conference room configuration
  • Proficiency in the use of Microsoft Office and Adobe Acrobat
  • Possess excellent verbal and written communication skills
Preferred Experience:
Education and Experience:
  • Bachelor's degree and at least 5 years of relevant experience, including at least 3 years supporting the DoD
  • Experience providing support utilizing the Air Force Task Management Tool (TMT)

Benefits:

  • Apogee offers two medical plans, a high deductible health plan with an HRA and a traditional POS plan with co-pays, dental, vision, 401(k), life insurance, PTO, paid holidays, parental, military, and jury duty paid leaves. Regular part-time employees scheduled for twenty-four or more hours per work week are eligible for benefits on a pro-rated basis.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

  • Executive Administrative Assistant

    1 month ago

    Dayton, Ohio, United States Infinite Management Solutions, LLC Full time

    Job DescriptionExecutive Administrative AssistantInfinite Management Solutions, LLC is seeking a highly skilled Executive Administrative Assistant to support our CEO and ensure the smooth functioning of our organization. The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to work...

  • Executive Assistant

    5 days ago

    Dayton, United States Destination Dayton Full time

    Executive AssistantDestination DaytonDayton, OhioDestination Dayton is the destination marketing organization for Dayton/Montgomery County, Ohio. Our mission is to collaboratively lead and advocate for the development of the region’s visitor economy, which contributes to a thriving community, a diverse tax base and lifestyle amenities for everyone to...

  • Executive Assistant

    5 days ago

    Dayton, United States Destination Dayton Full time

    Executive AssistantDestination DaytonDayton, OhioDestination Dayton is the destination marketing organization for Dayton/Montgomery County, Ohio. Our mission is to collaboratively lead and advocate for the development of the region’s visitor economy, which contributes to a thriving community, a diverse tax base and lifestyle amenities for everyone to...

  • Executive Assistant

    1 month ago

    Dayton, Ohio, United States The Connor Group Full time

    Job OverviewThe Connor Group is seeking a highly skilled and organized Executive Assistant to join our team. As a key member of our administrative team, you will provide exceptional support to our school's main office and play a vital role in the success of our students and staff.Key Responsibilities:Provide warm and welcoming greetings to students,...

  • Chief of Staff

    1 month ago

    Dayton, Ohio, United States Recognition One Full time

    Chief of StaffRole: Chief of StaffSector: Lithium-Ion BatteryLocation: On-SiteCompensation: $100,000 - $120,000 base salary + bonus & equityAbout Us:We are a cutting-edge Lithium-Ion Battery start-up, specializing in high-energy density devices and battery materials processing. We are seeking a Chief of Staff to work closely with our CEO and board members....

  • Executive Assistant

    6 days ago

    Dayton, United States Insight Global Full time

    Job DescriptionJob DescriptionInsight Global is looking for an Executive Assistant in the Dayton, OH area! Below is more information in what we are looking for in candidates and what the day-to-day responsibilities of the position:Required Skills & ExperienceHigh school or GED1 year of experience in administrative, counseling, social work, rehabilitation,...

  • Administrative Assistant

    2 months ago

    Dayton, United States Creative Financial Staffing Full time

    Administrative Assistant ABOUT THE COMPANY Our client is a leading manufacturer in the Dayton area, possessing a laid back company culture and strong focus on customer service. The company is looking for an administrative assistant who can be the "face of the company" and their front line in building customer relations. Additional support of both office and...

  • Administrative Assistant

    3 weeks ago

    Dayton, United States Creative Financial Staffing Full time

    Administrative Assistant ABOUT THE COMPANY Our client is a leading manufacturer in the Dayton area, possessing a laid back company culture and strong focus on customer service. The company is looking for an administrative assistant who can be the "face of the company" and their front line in building customer relations. Additional support of both office and...

  • Executive Assistant

    2 weeks ago

    Dayton, United States Modern Technology Solutions Inc Full time

    Overview Own Your Future. Modern Technology Solutions, Inc. (MTSI) is seeking an Executive Assistant in Dayton, Ohio. Why is MTSI known as a Great Place to Work? Interesting Work: Our co-workers support some of the most important and critical programs to our national defense and security. Values: Our first core value is that employees come first. We...

  • Administrative Coordinator

    4 weeks ago

    Dayton, Ohio, United States COLSA Full time

    Job Summary:We are seeking a highly skilled Administrative Specialist to join our team at COLSA Corporation. The successful candidate will provide administrative support to our senior leadership team, ensuring the smooth operation of our day-to-day activities.Key Responsibilities:Process non-disclosure agreements for directorate personnel prior to accessing...

  • Administrative Assistant OH

    3 days ago

    dayton, United States Creative Financial Staffing Full time

    Administrative Assistant ABOUT THE COMPANY Our client is a leading manufacturer in the Dayton area, possessing a laid back company culture and strong focus on customer service. The company is looking for an administrative assistant who can be the "face of the company" and their front line in building customer relations. Additional support of both office and...

  • Administrative Assistant II

    1 month ago

    Dayton, United States SierTeK Ltd. Full time

    Job OverviewSierTeK Ltd. is a leading provider of program management, information technology, and administrative support services to the Federal Department of Defense. We are seeking a highly skilled Administrative Assistant II to support our USAFSAM Aerospace Medicine Education Division at Wright-Patterson AFB.Key ResponsibilitiesProvide administrative and...

  • Administrative Coordinator

    4 days ago

    Dayton, Ohio, United States COLSA Full time

    About COLSA CorporationCOLSA Corporation is a leading provider of innovative solutions for complex challenges. As a trusted partner to the US government, we deliver exceptional results through our commitment to excellence and customer satisfaction.Job OverviewWe are seeking an experienced Administrative Specialist to join our team in support of a USAF...

  • Administrative Specialist, Senior

    6 days ago

    Dayton, United States MSCCN Full time

    General Summary The candidate will interact with lateral organizations or any external agencies required including base facility, personnel, security, computer support, foreign disclosure, foreign travel, public affairs, and the building managers to facilitate uninterrupted day-to-day operations of the directorates and divisions. Principal Duties and...

  • Administrative Specialist, Senior

    6 days ago

    Dayton, United States MSCCN Full time

    General Summary The candidate will interact with lateral organizations or any external agencies required including base facility, personnel, security, computer support, foreign disclosure, foreign travel, public affairs, and the building managers to facilitate uninterrupted day-to-day operations of the directorates and divisions. Principal Duties and...

  • Senior Database Systems Administrator

    4 weeks ago

    Dayton, Texas, United States Quantum Strides LLC Full time

    Job SummaryAbout the role of Senior Application DB2 Database Administrator at Quantum Strides LLC:We are seeking a highly skilled Senior Application DB2 Database Administrator to join our team. The ideal candidate will have a strong background in database management and administration, with a focus on DB2 database systems.Key Responsibilities Managing...

  • Real Estate Administrative Coordinator

    4 weeks ago

    Dayton, Ohio, United States Tami Holmes Realty Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support our team at Tami Holmes Realty. The ideal candidate will have excellent communication skills, a strong understanding of the real estate transaction process, and the ability to work effectively in a fast-paced environment.Key...

  • Administrative Specialist, Senior

    3 weeks ago

    Dayton, United States Diaconia LLC Full time

    Diaconia is looking for a talented Administrative Specialist, Senior to join our Amazing team! If you're looking to join a company that truly appreciates you and your talents, look no further! At Diaconia, we are committed to serving and caring for our colleagues, our clients and our community. Our team is made up of talented individuals who appreciate...

  • Administrative Specialist, Senior

    3 weeks ago

    Dayton, United States Diaconia LLC Full time

    Diaconia is looking for a talented Administrative Specialist, Senior to join our Amazing team! If you're looking to join a company that truly appreciates you and your talents, look no further! At Diaconia, we are committed to serving and caring for our colleagues, our clients and our community. Our team is made up of talented individuals who appreciate...

  • Administrative Assistant-Planning

    2 weeks ago

    Dayton, United States City of Dayton Full time

    Job Summary: The Planning Administrative Assistant is responsible for administrative assistant duties in the Planning and Development Services Department. This position may be required to operate a city vehicle and is considered a safety-sensitive position. Specific Duties: Provides a high level of customer service support to the general public, business...