Administrative Specialist, Senior

1 month ago

Dayton, United States MSCCN Full time

General Summary The candidate will interact with lateral organizations or any external agencies required including base facility, personnel, security, computer support, foreign disclosure, foreign travel, public affairs, and the building managers to facilitate uninterrupted day-to-day operations of the directorates and divisions. Principal Duties and Responsibilities Process non-disclosure agreements for directorate personnel prior to accessing competition-sensitive or proprietary data, information, or documents; assist in planning and organizing the full spectrum of actions required for the directorate to conduct day to day business, including, but not limited to, planning executive calendars and scheduling meetings; assist in performing a wide range of management activities to include, but not limited to: working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination, and decision documentation preparation; implementing documentation reviews. Support staff leadership, teams, and office personnel by the development, maintenance and modification of directorate/division/program schedules and calendars. Assist in the planning, formulation, editing, development, publication and storage of finished products to include, but not be limited to, program documentation, plans, directives, reports, briefings and other presentations as required (technical and non-technical, classified and unclassified) in the media and format requested. Provide support by organizing and facilitating program briefings, to include, but not limited to, gathering information, reviewing reports, reviewing charts, and other business integration support as needed. Assist with, plan, and coordinate meetings to include VTC, room set-up (including but not limited to ensuring sufficient seating and creating name placards), and closing/securing conference rooms. Assist with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides, briefing charts and other graphics); file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy for special and/or recurring reports; and provide assistance during briefings upon request. Assist in maintenance of OIs for the USG. This includes the development and maintenance of self-inspection checklists. Maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems. 3.12.2.9 The Contractor shall assist in the establishment and maintenance of master files and file plans of the divisions and program data to facilitate tracking and resolution of issues associated with operations. Have expert knowledge in AFRIMS and the ERM structure to perform record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria. Assist in preparing and processing CONUS and OCONUS travel arrangements and travel vouchers. Verify the accuracy of data inputs for the divisional Automated Time Attendance and Production System (ATAAPS), Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM). Assist with the suspense tracking system. Provide assistance in the development of program documentation, including: aircraft availability plans, program management plans, modification management plans, and other program plans, strategies, schedules, or agreements necessary for efficient program management. Serve as the focal point for collecting, preparing, and displaying materials for staff meetings. Provide administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities. Provide administrative assistance to the Management Operations Division and personnel. Assist in managing and tracking the civilian and military decoration programs within the directorate/division. Assist with tracking the training budget information for the training Government Purchase Card (GPC) holder. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our 'Family of Professionals' Learn about our employee-centric culture and benefits here (. Required SkillsRequired Experience Required Qualifications HSD/GED, ten (10) years' experience as an administrative worker, five (5) years' DoD experience required Working knowledge of desktop applications including word processing, spreadsheet and database applications U.S. Citizenship required; Must have ability to obtain and maintain a Secret security clearance Preferred Qualifications Experience using Functional Area Records Management (FARM) Experience using Air Force Records Information Management System (AFRIMS) Executive conference planning Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

  • Senior Specialist, Administration Support

    3 weeks ago

    Dayton, United States L3Harris Technologies Full time

    Responsible for analyses in such functional areas including, but not limited to, finance, legal, program management, purchasing, sales, and contracts. Recommends, interprets, and/or implements internal or external administrative policies, procedures Support, Specialist, Senior, Technology

  • Senior Administrative Manager

    2 weeks ago

    Dayton, Ohio, United States MSCCN Full time

    **Job Description:**We are seeking a highly skilled and experienced Administrative Specialist, Senior to join our team at MSCCN. This is an exciting opportunity for a dedicated and organized individual to provide administrative support to our directors and staff.**Key Responsibilities:Implement documentation reviews;Assist in maintaining official file plans...

  • Senior Benefits Specialist

    3 weeks ago

    Dayton, United States FC Industries Inc Full time

    Job DescriptionJob DescriptionDescription:Who we are:FC Industries is a metal manufacturer in Dayton, Ohio. What makes us special is our company culture! We have great coworkers and great customers! We also make products that matter and can be found all over the world. FC Industries has 5 subsidiaries: AFC Tool, Dayton Precision Aerospace, BarSplice Products...

  • Senior Benefits Specialist

    4 weeks ago

    Dayton, United States FC Industries Inc Full time

    Job DescriptionJob DescriptionDescription:Who we are:FC Industries is a metal manufacturer in Dayton, Ohio. What makes us special is our company culture! We have great coworkers and great customers! We also make products that matter and can be found all over the world. FC Industries has 5 subsidiaries: AFC Tool, Dayton Precision Aerospace, BarSplice Products...

  • Senior Benefits Specialist

    3 weeks ago

    Dayton, United States FC Industries Inc Full time

    Job DescriptionJob DescriptionDescription:Who we are:FC Industries is a metal manufacturer in Dayton, Ohio. What makes us special is our company culture! We have great coworkers and great customers! We also make products that matter and can be found all over the world. FC Industries has 5 subsidiaries: AFC Tool, Dayton Precision Aerospace, BarSplice Products...

  • Senior Benefits Specialist

    3 weeks ago

    Dayton, United States FC Industries Inc Full time

    Job DescriptionJob DescriptionDescription:Who we are:FC Industries is a metal manufacturer in Dayton, Ohio. What makes us special is our company culture! We have great coworkers and great customers! We also make products that matter and can be found all over the world. FC Industries has 5 subsidiaries: AFC Tool, Dayton Precision Aerospace, BarSplice Products...

  • Senior Care Nurse Specialist

    3 weeks ago

    Dayton, Ohio, United States Capital Senior Living Full time

    We are seeking a dedicated and compassionate Senior Care Nurse Specialist to join our team at The Wellington at Dayton, a Sonida Senior Living community.About UsAs a leading provider of senior living services, we offer a supportive and inclusive work environment that prioritizes the well-being of our residents and employees alike.Our comprehensive benefit...

  • Senior Compensation Specialist

    6 days ago

    Dayton, Ohio, United States FC INDUSTRIES INC Full time

    About the JobFC INDUSTRIES INC is looking for a highly skilled Senior Compensation Specialist to join our team. As a Senior Compensation Specialist, you will be responsible for managing our compensation programs, including salary, bonuses, and benefits, to ensure they align with industry standards and best practices.Job DescriptionDevelop and implement...

  • Senior Caregiver and Medication Administrator

    18 hours ago

    Dayton, Ohio, United States Encore Senior Living Full time

    About the RoleWe are seeking a compassionate and detail-oriented Senior Caregiver to join our team at Encore Senior Living. As a Senior Caregiver, you will be responsible for providing exceptional care and support to our residents, including administering medications and assisting with daily living tasks.This is a full-time position that offers a competitive...

  • Senior Administrative Coordinator

    2 weeks ago

    Dayton, Ohio, United States COLSA Full time

    Job DescriptionWe are seeking a highly motivated and detail-oriented individual to serve as a Senior Administrative Coordinator. The successful candidate will be responsible for providing administrative support to senior management, including planning and coordinating meetings, preparing reports and briefings, and maintaining accurate records.The ideal...

  • Administrative Specialist

    4 weeks ago

    Dayton, United States COLSA Corporation Full time

    COLSA Corporation is seeking candidates for Senior Administrative Professional positions in support of a USAF contract. Position openings may be available at Wright Patterson AFB, OH; Warner Robins, GA; Hill AFB, UT; and/or Tinker AFB, OK. The candidate will interact with lateral organizations or any external agencies required including base facility,...

  • Senior Benefits Administrator

    2 days ago

    Dayton, Ohio, United States FC INDUSTRIES INC Full time

    Job Title: Senior Benefits AdministratorWe are seeking a highly skilled Senior Benefits Administrator to join our team at FC Industries Inc. in Dayton, Ohio.Estimated Salary:$85,000 - $110,000 per yearAbout the Role:The successful candidate will be responsible for developing, implementing, and administering employee benefit programs that meet the needs of...

  • Senior Security Specialist

    2 days ago

    Dayton, United States SierTeK Ltd. Full time

    About SierTeK Ltd.SierTeK Ltd. is a minority and service-disabled veteran-owned company founded in 2007, serving as prime- and subcontractor for multiple Federal Department of Defense contracts. Our focus on continual improvement enables us to deliver our services with the highest degree of integrity.We are seeking a Senior Security Specialist to support an...

  • Administrative Support, Senior

    2 weeks ago

    Dayton, United States Torch Technologies Full time

    Thank you for your interest in Torch Technologies. We're an award-winning, 100% employee-owned company based in Huntsville, Alabama. Recognized as a top 100 defense company, we're dedicated to supporting our nation's military. Our guiding principle, "Lighting the Pathway of Freedom," reflects our commitment to excellence, cooperation, integrity, and...

  • Administrative Professional

    5 days ago

    Dayton, Ohio, United States Mangrum Career Solutions Full time

    About the RoleWe are seeking an experienced Administrative Professional to join our team as an Executive Support Specialist. This role will provide administrative support to senior leadership, ensuring seamless operations across the organization.Key ResponsibilitiesSchedule Coordination: Manage calendars, schedules, and prioritize tasks for executives...

  • Caregiver Specialist

    6 days ago

    Dayton, Ohio, United States Capital Senior Living Full time

    At Capital Senior Living, we're dedicated to providing exceptional care and services to our senior residents. We're currently seeking a Caregiver Specialist to join our team! As a Caregiver Specialist, you will play a vital role in ensuring the health and well-being of our residents by providing personalized support and assistance with daily living...

  • Administrative Officer

    2 weeks ago

    Dayton, Ohio, United States MSCCN Full time

    **Job Summary:**We are seeking a highly skilled and experienced Administrative Specialist, Senior to join our team at MSCCN. This is an exciting opportunity for a dedicated and organized individual to provide administrative support to our directors and staff.**Key Responsibilities:Process non-disclosure agreements for directorate personnel prior to accessing...

  • Administrative Support Specialist

    4 weeks ago

    Dayton, Ohio, United States DYNAMIC EDUCATIONAL SYSTEMS INC Full time

    Job Title: Administrative Support SpecialistAt DYNAMIC EDUCATIONAL SYSTEMS INC, we are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our team.Company OverviewWe are a leading educational institution dedicated to delivering high-quality services. Our team is committed to excellence, and we...

  • Senior Network Administrator

    2 weeks ago

    Dayton, Ohio, United States Reef Systems Full time

    About Us:Reef Systems is a leading provider of IT services and solutions. Our team of experts is dedicated to delivering high-quality services that meet the needs of our clients. We are committed to providing excellent customer service and ensuring the success of our projects.Job Description:We are seeking a highly skilled Senior Windows System Administrator...

  • Senior HPC Network Administrator

    4 weeks ago

    Dayton, Ohio, United States Leidos Full time

    The Leidos team is seeking a highly skilled Senior HPC Network Administrator to join our dynamic team supporting the Department of Defense (DoD) High Performance Computing (HPC) Modernization Program (DoD HPCMP) and U.S. Air Force Research Laboratory (AFRL) DoD Supercomputing Resource Center (DSRC).About the JobWe are looking for an experienced professional...