Executive Administrative Assistant

4 days ago

Hollywood, United States Manpower Group Inc. Full time

Our client, is seeking an Executive Administrative Assistant to join their team. As an Executive Administrative Assistant, you will be part of the HR department supporting the Latin America Leadership team. The ideal candidate will have exceptional project management and event planning skills, strong experience in planning international travel, and excellent communication skills in English and Spanish, which will align successfully in the organization.

Job Title: Executive Administrative Assistant

Location: Miramar, FL

Pay Range: $20-$25hr

What's the Job?

  • Provide proactive and confidential support to the Latin America Leadership team while managing a variety of administrative tasks in a fast-paced environment.

  • Perform high level executive and operational support while exercising independent judgement based on analysis and experience.

  • Manage and maintain extremely active calendars; schedules meetings, conferences, and appointments; manages conflicts and adjusts to changes in a fast-paced environment.

  • Initiate processes and practices to improve executive office effectiveness.

  • Assist in the planning, execution, and monitoring of projects, ensuring they are completed on time and within scope.

  • Plan and execute company events, meetings, and conferences, both on-site and off-site.

  • Coordinate logistics, including venue selection, catering, transportation, and accommodations.

  • Manage event budgets, negotiate contracts with vendors, and ensure all event details are executed flawlessly.

  • Coordinate complex and detailed travel arrangements which can include domestic and international airfare, hotel, and ground transportation.

  • Create and maintain expense reports with proper backup. Follow-up on dates of when payments will be received and reconcile credit card statement.

  • Provide administrative support such as correspondence, translations, emails, presentations, etc.

What's Needed?

  • Bachelor’s Degree

  • Experience with Latin America and working with high level executives.

  • Excellent written and oral communication skills in English and Spanish.

  • Exceptional project management and event planning skills, ensuring seamless operations and successful execution of various initiatives.

  • Strong experience in planning international travel required.

  • Strong computer proficiency including MS Outlook, Word, and Excel

  • Strong proficiency in PowerPoint to include development and modification of presentations.

  • Highly organized with a great attention to detail and accuracy

  • Exceptional interpersonal and communication skills in a global environment

  • Strong problem analysis and problems solving skills with a proactive approach

What's in it for me?

  • Competitive salary based on experience

  • Full-time position with occasional evening or weekend work required for event support.

  • Some travel may be required for off-site meetings and events.

  • Opportunity to work with a dynamic and diverse team

  • Opportunity for growth and advancement within the company

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

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