Executive Assistant, Executive

2 months ago


los angeles hollywood, United States Full Picture Full time

JOIN THE FULL PICTURE TEAM


OPEN POSITION

Executive Assistant, Executive & Brand Strategy


REPORTS TO

Chief Strategy Officer


THE COMPANY

Full Picture is an award-winning, bi-coastal agency with a team of highly creative individuals who live and work at the crossroads of fashion, beauty, entertainment, and technology. As an agency, we forecast trends, identify key moments, and capture the public’s interest to bring our clients’ ideas to life


OVERVIEW

The Executive Assistant position is both creative and provides comprehensive support to a senior executive in the company’s Executive & Brand Strategy division. The ideal candidate should have 2-3 years of experience and must be a confident communicator, problem solver and demonstrate a level of maturity, discretion, and presence necessary to work with all levels of executives and personality types. Candidates must be particularly well-organized, detailed-oriented, flexible, and able to work independently and within a team, and enjoy the challenges of supporting a busy division. Must respond expeditiously to diverse assignments, take responsibility for tasks from beginning to end, and consistently operate with a sense of urgency without losing sight of the details.


The ideal candidate will demonstrate the ability to interact with staff, clientele, and all external contacts—in a fast-paced environment, sometimes under pressure, proactive, resourceful and efficient, with a high level of professionalism and confidentiality—critical to this role. Unflappable loyalty, a strong sense of commitment, and the ability to manage highly sensitive/confidential information with unwavering discretion is also essential.


RESPONSIBILITIES

  • Responsible for administrative support including scheduling meetings, calls, booking travel, processing time cards, meeting prep, and helping to coordinate logistics for events + various other meetings
  • Handle daily operational activities of the department including reading relevant papers / publications and flag articles of interest
  • Research and create any necessary prep materials for executive
  • Help conceptualize ideas and create materials for client projects
  • Monitor trends on social media
  • Take detailed notes for all calls with clear next steps for executive
  • Track all project deliverables; ensuring projects are completed on time
  • Communicate and work with internal teams to gather data/information and manage expectations
  • Help maintain the executive’s network by keeping relationship maps updated and drafting check in emails or help set meetings/lunch when necessary
  • Draft slides, meeting notes and documents for executive
  • Demonstrates an understanding of client businesses and key industries
  • Demonstrates basic familiarity with different marketing channels, strategies, tools, trends and overall best practices


OFFICE RESPONSIBILITIES

  • Help open the office on Tuesdays and Thursdays, or as needed
  • Greet all guests, messengers, and clients with a bright and friendly disposition
  • Monitor, order and stock all office / kitchen supplies
  • Act as primary contact for all external office vendors (cleaning woman, special delivery services, handyman, etc.)
  • Distribute all incoming mail and packages
  • Help maintain general aesthetic of the office, including key areas such as the kitchen, copy room, and conference rooms


SKILLS/QUALIFICATIONS

  • Passion for creative content, brands, technology, entertainment, pop culture and marketing
  • 2-3 years of relevant work experience
  • Positive, can-do approach to all tasks
  • Ability to manage multiple client deliverables/timelines while working in a fast-paced environment
  • Exceptional communication skills, written and verbal
  • Direct experience dealing with confidential information with integrity
  • Must be available to the team during and outside of standard business hours
  • Ability to work independently and with a team
  • Ability to generate ideas and work within minimal guidance
  • Strong analytical and problem-solving skills; research skills are a must
  • Detail-oriented and deadline driven with excellent written skills
  • Strong communication and interpersonal skills
  • Extremely organized and able to multi-task efficiently
  • Abides by timelines and has ability to prioritize tasks based on urgency
  • Must be resourceful
  • Proficient in Google products / G Suite


The Spirit of Full Picture

We take great pride in everything we do to nurture the well-being of our employees - from a comprehensive benefits program and flexible work arrangements to a strong focus on company culture with ongoing skill-building and wellness opportunities.

We are an equal opportunity employer, and we welcome all smart, creative, future-focused brains.


Company Benefits & Programs


Full time team members are eligible for the following:

  • Comprehensive medical benefits including health, dental and vision coverage
  • Remote-friendly, hybrid work model with offices in New York and LA
  • PTO plan that varies by level and tenure
  • Designated days off for mental health and wellness
  • 401(K) plan
  • Quarterly Company outings and team activities designed to promote knowledge and connectivity
  • Full Picture University (FPU) and CEO master classes to fuel professional growth and development
  • Mentorship from seasoned industry experts


HOW TO APPLY

Please send a cover letter, resume, and salary requirements to HR@fullpic.com with the subject "Executive Assistant, Brand & Strategy”.



No phone calls or emails.



  • Los Angeles, California, United States Affinity Executive Search Full time

    Court Reporting and Deposition ExpertiseAffinity Executive Search is seeking a seasoned Sales Executive for Legal Services to join our team. As a trusted partner to the legal community, we pride ourselves on delivering exceptional court reporting and deposition services.About the Role:We are looking for an experienced sales professional with a strong track...

  • Services Executive

    3 weeks ago


    Los Angeles, United States Hispanic Technology Executive Council Full time

    Why WWT? At World Wide Technology, we work together to make a new world happen. Our important work benefits our clients and partners as much as it does our people and communities across the globe. WWT is dedicated to achieving its mission of creating a profitable growth company that is also a Great Place to Work for All. We achieve this through our...


  • Los Angeles, California, United States Hispanic Technology Executive Council Full time

    About the RoleThe Client Services Executive will play a critical role in growing WWT's services business by leading the sales process in assigned accounts. This includes building client and partner relationships, identifying and creating business opportunities, and closing business to meet or exceed sales targets. The ideal candidate must have demonstrated...

  • Executive Assistant

    23 hours ago


    Los Angeles, United States J.R. Berry Search Group, Inc. Full time

    Executive Assistant ($85k-$100k)An innovative legal consulting firm located in Los Angeles seeks a proactive, detail-oriented, and professional Executive Assistant to join their dynamic team.Role Overview:The chosen candidate will directly support one busy executive and provide backup support for an additional executive as needed. Duties include managing...

  • Executive Assistant

    1 month ago


    Los Angeles, United States KIKI World Full time

    KIKI Wolrd | Executive AssistantWe are seeking a highly organized and proactive Executive Assistant to support the Co-Founder of our rapidly growing social commerce software company. The ideal candidate will be an exceptional multitasker with strong communication skills and the ability to thrive in a fast-paced environment.Key ResponsibilitiesAdministrative...

  • Executive Assistant

    2 months ago


    los angeles, United States KIKI World Full time

    KIKI Wolrd | Executive AssistantWe are seeking a highly organized and proactive Executive Assistant to support the Co-Founder of our rapidly growing social commerce software company. The ideal candidate will be an exceptional multitasker with strong communication skills and the ability to thrive in a fast-paced environment.Key ResponsibilitiesAdministrative...

  • Executive Assistant

    2 months ago


    Los Angeles, United States KIKI World Full time

    KIKI Wolrd | Executive AssistantWe are seeking a highly organized and proactive Executive Assistant to support the Co-Founder of our rapidly growing social commerce software company. The ideal candidate will be an exceptional multitasker with strong communication skills and the ability to thrive in a fast-paced environment.Key ResponsibilitiesAdministrative...

  • Executive Assistant

    4 weeks ago


    Los Angeles, United States Elite Placement Group, Inc. Full time

    Executive Assistant/Chief of Staff Opportunity with a UHNW Executive (Remote + Travel)Are you a high-caliber professional ready to thrive in a dynamic, fast-paced environment? Our client, an Ultra-High-Net-Worth (UHNW) executive, is seeking a top-tier Executive Assistant/Chief of Staff to provide comprehensive administrative and personal support. This is a...

  • Executive Assistant

    4 weeks ago


    Los Angeles, United States Elite Placement Group, Inc. Full time

    Executive Assistant/Chief of Staff Opportunity with a UHNW Executive (Remote + Travel)Are you a high-caliber professional ready to thrive in a dynamic, fast-paced environment? Our client, an Ultra-High-Net-Worth (UHNW) executive, is seeking a top-tier Executive Assistant/Chief of Staff to provide comprehensive administrative and personal support. This is a...

  • Executive Assistant

    2 months ago


    Los Angeles, United States Career Group Full time

    🎬 Exciting Opportunity: Entertainment Executive Assistant 🎬Are you passionate about the entertainment industry and experienced in executive support? We have an incredible opportunities for you!Role: Temp and Temp-to-Hire Executive Assistant PositionsCompany: Confidential | Leading Entertainment CompaniesLocation: Los Angeles, CAType:...

  • Executive Assistant

    2 months ago


    los angeles, United States Career Group Full time

    🎬 Exciting Opportunity: Entertainment Executive Assistant 🎬Are you passionate about the entertainment industry and experienced in executive support? We have an incredible opportunities for you!Role: Temp and Temp-to-Hire Executive Assistant PositionsCompany: Confidential | Leading Entertainment CompaniesLocation: Los Angeles, CAType:...

  • Executive Assistant

    1 month ago


    los angeles, United States Career Group Full time

    🎬 Exciting Opportunity: Entertainment Executive Assistant 🎬Are you passionate about the entertainment industry and experienced in executive support? We have an incredible opportunities for you!Role: Temp and Temp-to-Hire Executive Assistant PositionsCompany: Confidential | Leading Entertainment CompaniesLocation: Los Angeles, CAType:...

  • Executive Assistant

    1 month ago


    Los Angeles, United States Career Group Full time

    🎬 Exciting Opportunity: Entertainment Executive Assistant 🎬Are you passionate about the entertainment industry and experienced in executive support? We have an incredible opportunities for you!Role: Temp and Temp-to-Hire Executive Assistant PositionsCompany: Confidential | Leading Entertainment CompaniesLocation: Los Angeles, CAType:...

  • Executive Assistant

    3 months ago


    Los Angeles, United States LHH Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.ResponsibilitiesCalendar management...

  • Executive Assistant

    1 month ago


    los angeles, United States LHH Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.ResponsibilitiesCalendar management...

  • Executive Assistant

    2 months ago


    Los Angeles, United States LHH Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.ResponsibilitiesCalendar management...

  • Executive Assistant

    3 months ago


    los angeles, United States LHH Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.ResponsibilitiesCalendar management...

  • Executive Assistant

    23 hours ago


    Los Angeles, United States Career Group Full time

    🎬 Exciting Opportunity: Entertainment Temp Executive Assistant 🎬Are you passionate about the entertainment industry and experienced in executive support? We have incredible contract opportunities just for you!📍 Role: Temp and Temp-to-Hire Executive Assistant Positions📍 Company: Confidential | Leading Entertainment Companies📍 Location: Los...

  • Executive Assistant

    2 months ago


    Los Angeles, United States Jobot Full time

    Executive Assistant, Part-Time, Spanish Speaking needed for Contract roleThis Jobot Consulting Job is hosted by: James MoonAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $30 - $40 per hourA bit about us:Large nonprofit organization in Los AngelesWhy join us?Part-time roleGreat mission and organizationStrong...

  • Executive Assistant

    7 days ago


    Los Angeles, United States Jobot Full time

    Executive Assistant, Part-Time, Spanish Speaking needed for Contract roleThis Jobot Consulting Job is hosted by: James MoonAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $25 - $32 per hourA bit about us:Large nonprofit organization in Los AngelesWhy join us?Part-time roleGreat mission and organizationStrong...